Admin Assistant - General

Government schools; Geelong; On-site; AUD 55,000 - 75,000; Full time

Job summary

Department of Education Victoria in Geelong is seeking an Education Support Class employee to assist the administration and support staff.

You will undertake clerical tasks, manage data in the school system, greet visitors, and help with interviews, forms, and stock records. The role emphasises teamwork, professional communication, and a friendly, professional manner.

Qualifications

• SC1: Demonstrated capacity to perform duties within guidelines and coordinate others.
• SC2: Ability to work and collaborate in a team environment.
• SC3: Strong oral and written communication skills.
• SC4: Possess technical knowledge relevant to the position.
• SC5: Ability to advise and support management and staff.
• SC6: Commitment to professional learning and growth.

Responsibilities

• Undertake clerical and keyboard duties in support of school administration.
• Provide document preparation and data entry tasks.
• Maintain and retrieve data from the school's information system.
• Handle reception duties and arrange interviews as required.
• Prepare straightforward correspondence and inventories.
• Maintain basic written records and data accuracy.

Skills

Coordination

Team collaboration

Communication

Adaptability

Professionalism

Customer service

Education

Certificate/Diploma in Education Support

Tools

School information system

Job description

Our motto "Reaching New Heights Together".

• We have a diverse community that we love working with.
• Current enrolment is 298.

We share the belief that every single adult in our building has a critical role to play in ensuring our kids get the very best.

Our administration team regularly attends curriculum days to keep informed of what teachers and classroom based ES are working on.

We are looking for someone who is:

• Passionate about seeing children and adults thrive.
• Deeply committed to providing efficient support to staff and the leadership team.
• A critical thinker who wants to be part of a team on a mission to create a thriving school.
• Flexible, adaptable and understands the dynamic nature of a school day.
• Committed to every interaction being friendly and professional.
• Keen to establish sensational relationships, and loves a dress up day!

Location Profile

What you need to know about us:

• Located in Geelong
• 14 classes.
• Our motto "Reaching New Heights Together".
• We have a diverse community that we love working with.
• Current enrolment is 298.
• We share the belief that every single adult in our building has a critical role to play in ensuring our kids get the very best.
• Our administration team regularly attends curriculum days to keep informed of what teachers and classroom based ES are working on.

We are looking for someone who is:

• Passionate about seeing children and adults thrive.
• Deeply committed to providing efficient support to staff and the leadership team.
• A critical thinker who wants to be part of a team on a mission to create a thriving school.
• Flexible, adaptable and understands the dynamic nature of a school day.
• Committed to every interaction being friendly and professional.
• Keen to establish sensational relationships, and loves a dress up day!

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Responsibilities

• Undertake clerical and keyboard duties in support of the school administration function.
• Provide document preparation support.
• Maintain, enter and retrieve data from the schools computer system.
• Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
• Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
• Prepare inventories, requisitions and uncomplicated documents.
• Maintain and update basic written records.
• Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
• Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
• Make appointments and maintain diary records.
• Select and use equipment in accordance with school procedures and manufacturer's instructions.
• Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx