Administration Assistant

St Philip's Christian Education; Port Stephens Council; On-site; AUD 60,000 - 75,000; Full time

Job summary

St Philip's Christian College is seeking an Administration Assistant who is a committed Christian to provide clerical and administrative support. The role requires strong interpersonal skills and a diligent, reliable approach to keep the office running smoothly.

You will manage the college calendar, greet visitors, handle calls and documents, coordinate events, and assist senior staff and teachers with admin tasks.

Qualifications

• Displays qualities of a committed and growing Christian who is an active church member.
• Qualifications in business administration and / or equivalent experience in an office setting.
• Highly developed time management skills.
• High level detail and demonstrated ability to meet deadlines and effectively manage multiple projects including the organisation of events and functions.
• Strong communication, interpersonal and public relations skills to enable professional interaction with a range of people including senior management, staff, students and community members.
• Well-developed keyboard and computer skills with a demonstrated knowledge of the Microsoft Office suite and some experience with graphic design programs.

Responsibilities

• Manage College calendar and liaise with all parties concerned accordingly.
• Function as Receptionist of the College who will greet visitor of the College and manage phone calls, mails, deliveries and files.
• Provide general clerical and word processing support by creating letters & documentations and sharing these to parties concerned, as necessary.
• Organize and/or coordinate College events.
• Provide executive and administrative support to the Principal, Business Manager, Executive Asst. and the Head of Campus, as needed.
• Provide support to Teachers in some admiinistrative tasks such as: cross campus admin work, recording student attendance, preparing excusion/camp notes, data recording in the student management system, manage diagnosis paperwork and evidence from internal and extenal sources, take, share and file minutes of meetings, arrange early release of students, and the like,
• Manage office supplies monitoring, usage and procurement.
• Complete incident reports, as needed.
• Manage assisted transport applications.
• Assist with curriculum and regulatory requirements, as required.
• Act as first aid officer and inform parties concerned accordingly including emergency services in th event of a medical incident.
• Assist with currciculum and regulatory requirements.
• Flag wellbeing concerns with social worker/HOC
• Participate in prayers with and for staff and students.
• Other tasks that will facilitate efficient day-to-day operations in the College.

Skills

Committed Christian

Business administration qualifications

Time management

Detail orientation & deadlines

Communication & interpersonal skills

MS Office & basic design tools

Education

Business administration qualification or equivalent

Tools

Microsoft Office

Graphic design tools

Job description

Introduction

St Philip's Christian College is a rapidly growing network of learning communities continuing its journey to deliver holistic Christian education that develops the whole child - emotionally, intellectually, socially, physically, and spiritually.

Our team thrives on fostering strong working relationships that continue to encourage innovative and effective change, benefiting both students and staff while staying true to the College’s core values:

• Christ first
• Serve one another
• Strive for excellence
• Do what is right
• Build community

For over four decades, we have been trusted leaders in education, pioneering new approaches and educational opportunities across the Newcastle, Hunter, and Central Coast regions. We invite you to join us as we continue to explore and create better ways to educate, grounded in Christian values for the whole of life.

Description

The Administration Assistant is a committed Christian who will assist with clerical and administrative support in order to facilitate the effective and efficient organisation of the office. This person must have strong interpersonal skills and a hardworking and dedicated attitude.

Specific responsibilities include but not limited to the following:

• Manage College calendar and liase with all parties concerned accordingly.
• Function as Receptionist of the College who will greet visitor of the College and manage phone calls, mails, deliveries and files.
• Provide general clerical and word processing support by creating letters & documentations and sharing these to parties concerned, as necessary.
• Organize and/or coordinate College events.
• Provide executive and administrative support to the Principal, Business Manager, Executive Asst. and the Head of Campus, as needed.
• Provide support to Teachers in some admiinistrative tasks such as: cross campus admin work, recording student attendance, preparing excusion/camp notes, data recording in the student management system, manage diagnosis paperwork and evidence from internal and extenal sources, take, share and file minutes of meetings, arrange early release of students, and the like,
• Manage office supplies monitoring, usage and procurement.
• Complete incident reports, as needed.
• Manage assisted transport applications.
• Assist with curriculum and regulatory requirements, as required.
• Act as first aid officer and inform parties concerned accordingly including emergency services in th event of a medical incident.
• Assist with currciculum and regulatory requirements.
• Flag wellbeing concerns with social worker/HOC
• Participate in prayers with and for staff and students.
• Other tasks that will facilitate efficient day-to-day operations in the College.

Essential Qualifications And Skills

• Displays qualities of a committed and growing Christian who is an active church member.
• Qualifications in business administration and / or equivalent experience in an office setting.
• Highly developed time management skills.
• High level detail and demonstrated ability to meet deadlines and effectively manage multiple projects including the organisation of events and functions.
• Strong communication, interpersonal and public relations skills to enable professional interaction with a range of people including senior management, staff, students and community members.
• Well-developed keyboard and computer skills with a demonstrated knowledge of the Microsoft Office suite and some experience with graphic design programs.

Essential Qualities

• Demonstrates adaptability and resilience with an ability to manage work related pressures in a positive and enthusiastic manner.
• High level discretion, confidentiality, honesty and integrity.

WE'LL PARTNER WITH YOU ALONG THE WAY

As a member of the St. Philip's team, we are committed to advancing your God-given purpose and potential by supporting your personal and professional growth, while approaching the changing needs of the future with confidence and ingenuity.

Note: All SPCC employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that could amount to sexual harassment. They are also committed to a culture that supports and embraces Child Safe Standards and strictly complies with work health safety standards.