Administrative Assistant

St Vincent's Health Australia; Melbourne; On-site; AUD 48,000 - 52,000; Part time

Benefits offered by this job

Salary Packaging

Fitness Passport

Wellbeing initiatives

Employee counselling

Discounts and promotions

Job summary

St Vincent's Hospital Melbourne is seeking a casual Administration Assistant to support the Cardiology Team. You will greet visitors, manage patient scheduling for tests and clinics, and ensure referrals are received for all bookings. The role requires 1–3 years of admin experience in healthcare and proficiency with MS Office.

Casual hours with a 25% loading and pay range of AUD 35–38 per hour. Based in Fitzroy, you’ll join a dedicated Cardiology unit within St Vincent's Heart Centre.

Qualifications

• 1–3 years proven administrative assistant experience in the medical industry or other.
• Current nationally coordinated criminal history check, or willingness to obtain.
• Proficient with MS Word, MS Excel and MS Outlook.

Responsibilities

• Greet and assist visitors at reception in a caring, professional manner.
• Efficient scheduling of ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR Clinics.
• Ensure referrals are received for bookings from GPs, Registrars and Cardiologists.
• Schedule consultation clinics in the Heart Centre and CIU to keep cardiologists on time.
• Book follow-up appointments and investigations as required.
• Perform other duties as directed by the Office Manager.

Skills

Customer focus

Adaptability

Administrative experience

Computer skills

Tools

MS Word

MS Excel

MS Outlook

Job description

Job Description:Casual PositionAvailable at short-notice notice and flexible availability (no weekend work available)Fitzroy locationAbout the RoleAn opportunity exists for an Administration Assistant to join the Cardiology Team at St Vincent's Hospital on a Casual basis. You will work across Cardiology which encompasses The Heart Centre and the Cardiac Investigation Unit. You will be a dynamic team player who is committed to providing excellent service to our patients/ their families and Cardiology Staff.Duties include:Ensure visitors to reception are greeted and assisted in a professional and timely manner projecting a caring, professional image to patients, and their relatives and to referring cliniciansEfficient patient scheduling of all ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR Clinics. Ensuring a referral is received for all bookings from GPs, Registrars and CardiologistsEfficient patient scheduling for consultation clinics in the Heart Centre and CIU, ensuring that Cardiologists run on time and all follow up appointments and investigations are bookedOther duties as directed by the Office ManagerClassifications for this position will range from HS2 - HS21 ($35 - $38 per hour, plus a 25% casual loading fee).Your ContributionCustomer focus – strong customer focus to provide support and care to patients and their familiesAbility to adapt to change and work in a dynamic environment with competing priorities1 to 3 years proven administrative assistant experience in the medical industry or otherDemonstrated experience with Computers, MS Word, MS Excel and MS OutlookCurrent Nationally coordinated criminal history check, or willing to obtainWhat we offerA focus on wellbeing initiatives, with regular events and programsConfidential, solutions-focused employee counsellingAbility to join Fitness Passport - Your pass to an extensive choice of fitness facilitiesSalary Packaging – Increase your take home pay!In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparksDiscounts and Promotions always available through our FoundationCulture of continuous improvementAbout The Heart CentreThe St Vincent’s Heart Centre was opened for business in November 2013. The Heart Centre provides privatised cardiac consulting clinics and all cardiac diagnostic ambulatory services such as: echocardiograms, stress echocardiograms, pacemaker clinics, stress testing, ECG reporting and more. It is envisaged that the Heart Centre will bring together clinical care, education, research and preventative health under the one roof, further strengthening St Vincent’s leading role in tackling heart disease, and significantly improving access for Victorian patients to specialist cardiac services.The Cardiac Investigation Unit providing a full range of invasive and non-invasive investigations and procedures for inpatients. These services include cardiac catherisation and intervention, pacemaker implantation and checks, echocardiograms, TOE and DCR.Working at St Vincent’sSt Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.ApplicationPlease attach both your cover letter and resume to your application.Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.ContactTammy [e-mail] Date:17 November 2026 11:59pmReconciliation Action Plan:At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]