Waiting List Officer - Endoscopy

St Vincent's Health Australia; Melbourne; On-site; AUD 66,000 - 73,000; Full time

Benefits offered by this job

Salary packaging – increase take-home

Accrued Day Off

Fitness Passport

Wellbeing initiatives

Career development opportunities

Job summary

St Vincent's Health Australia in Fitzroy, Melbourne, is seeking a Permanent Waitlist Officer – Endoscopy to manage the Planned Surgery Waiting List from a clerical perspective under the DHHS policy. You will provide efficient administrative support and work closely with the Surgical Liaison Nurses to ensure patients are prepared for their procedures.

Responsibilities include processing waiting list forms, updating PAS, contacting patients, and scheduling admissions and pre-admission activities.

Qualifications

• Relevant experience in administration in a healthcare role.
• Experience with patient administration systems.
• Desirable: Endoscopy clerical experience.

Responsibilities

• Receive and process waiting list forms from clinics and other areas within policy.
• Accurately create, record and update the Waiting List Screen on PAS.
• Contact patients and schedule admissions for procedures.
• Schedule pre-admission, anaesthetic, PMU clinics and related investigations as requested.

Skills

Healthcare administration

Patient scheduling

Clerical coordination

Tools

PAS system

Microsoft Office

Job description

Job Description:Permanent Waitlist Officer Position - Endoscopy• Excellent benefits including salary packaging• Fitzroy location• Multiple permanent hours available (1.6 FTE available)About the RoleThe Waiting List Officer is accountable for the management of patients on the Planned Surgery Waiting List from a clerical perspective within the guidelines of the Department of Health Planned Surgery Access Policy. They provide efficient administrative support within the team and work closely with the Surgical Liaison Nurses to ensure patients are safely prepared for their planned procedure.• Receive and process waiting list forms from specialist clinics, private rooms and other areas of St Vincent's within stipulated time frame as per DHHS Elective Surgery Access Policy• Accurately create, record and update the Waiting List Screen on Patient Administration System (PAS) as required• Contact patients and schedule admission for procedures• Schedule any appointments, that may include pre admission clinic, anaesthetic clinic, perioperative medicine unit (PMU) clinic and any associated investigations as requested by the SLN or unitClassification for this position will range between HS1 – HS17 ($65,739.96 - $72.677.28 per annum, pro rata) with an over award of $4.47 per hour.Your ContributionRelevant experience in administration in a healthcare roleExperience with patient administration systemsWorking knowledge of Microsoft office including Outlook, Word and ExcelDesirable: Endoscopy clerical experienceCurrent National criminal history check, or willing to obtainWhat we Offer• A focus on wellbeing initiatives, with regular events and programs• Confidential, solutions-focused employee counselling• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities• Salary Packaging – Increase your take home pay!• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks• Discounts and Promotions always available through our Foundation• Regular opportunities for professional development to assist you to reach your career goals• Culture of continuous improvementAbout Planned Surgery Management TeamThe Planned Surgery Management Team (PSMT) coordinates the care of those patients that are on the St Vincent’s Hospital planned surgery and endoscopy waiting list in accordance with the Department of Health and Human Services (DHHS) Planned Surgery Access Policy (PSAP). They are responsible for the case management and coordination of care for patients from when they go on the surgical waitlist until they are scheduled and have their procedure.Working at St Vincent’sSt Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.ApplicationPlease attach your resume and cover letter to your application.Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.Closing Date:13 November 2026 11:59pmReconciliation Action Plan:At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]