Administrative Assistant

Department of Education; Melbourne; Sur place; AUD 60 000 - 80 000; Plein temps

Résumé du poste

The Department of Education in Victoria is seeking an Administrative Assistant to provide executive support to senior management and assist with daily administration within the Workforce, System and Family Supports Division. The role focuses on diary management, correspondence, record keeping and helping with financial and HR matters.

Ideal candidates will bring demonstrated administrative experience, strong organisational and interpersonal skills, and proficiency in the Microsoft Office suite.

Qualifications

• Experience providing high-quality administrative support.
• Strong organisational skills and ability to manage competing priorities and deadlines.
• Well-developed interpersonal skills with the ability to communicate with stakeholders.
• Confidence using Microsoft Office suite (Outlook, PowerPoint, Word, Excel).

Responsabilités

• Provide executive support to senior management and assist with day-to-day division administration.
• Manage diaries and correspondence; maintain records and filing.
• Assist with financial and HR related matters and implement business systems.
• Support the smooth operation of the division through established administrative procedures.

Connaissances

Administrative support

Organisational skills

Interpersonal skills

Stakeholder communication

Outils

Microsoft Office

Oracle

Description du poste

This is an ongoing role providing executive support to senior management, and supporting day-to-day administration within the division.

About the Department

The Department of Education provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Workforce, System and Family Supports Division in the department's Early Childhood Education Group consists of two branches that lead on the implementation of key early childhood strategies, projects and programs that support the implementation of kindergarten reforms.

The Workforce Policy and Programs branch has a particular focus on increasing early childhood teacher and educator supply and attraction. The Family and System Support branch has a focus on strengthening the systems that support the engagement of families and children in early childhood services, and targeted initiatives for engaging families from a multicultural background.

About the role

As the Administrative Assistant, you have the primary corporate support role in the Workforce, System and Family Supports Division. This includes office support, diary management, correspondence and record keeping, assisting with financial and HR related matters, and the application of business systems and administrative procedures to ensure the smooth operation of the division.

About you

• demonstrated experience in providing high-quality administrative support
• strong organisational skills and the ability to manage competing priorities and deadlines
• well-developed interpersonal skills, with the ability to communicate effectively with stakeholders
• confidence in using Microsoft Office suite (Outlook, PowerPoint, Word, Excel)
• experience in navigating a range of business processes, with the ability to learn new systems quickly
• sound judgement, initiative and a desire to work collaboratively with a great team

Desirable Qualifications and Experience

Experience supporting senior management will be highly regarded. Experience with Oracle or similar corporate systems is also desirable.

Further Information

Please see attached position description for the capabilities to address in your application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Jacki Hayes, Executive Director, Workforce, System and Family Supports via ***********@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Monday 16 November 2026.