Administrative Assistant

Department of Education Victoria; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Job summary

The Department of Education Victoria – Melbourne VIC is seeking an Administrative Assistant to provide essential corporate support within the Workforce, System and Family Supports Division. The role includes diary management, correspondence, record keeping, and assisting with financial and HR tasks to ensure smooth division operations.

To be successful you will have proven experience delivering high-quality administrative support, strong organisational and interpersonal skills, and confidence

Qualifications

• Demonstrated experience providing high-quality administrative support.
• Strong organisational skills with ability to manage deadlines.
• Effective interpersonal communication with stakeholders.
• Confidence using Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Ability to learn new systems quickly and navigate business processes.
• Sound judgement, initiative and collaborative mindset.

Responsibilities

• Provide diary management and office support for the division.
• Assist with correspondence and record keeping.
• Support financial and HR related matters.
• Help apply business systems and administrative procedures to ensure smooth operation.

Skills

Administrative support experience

Organisational skills

Interpersonal communication

Microsoft Office suite

Learn new systems quickly

Team collaboration

Education

Experience with Oracle or similar corporate systems

Job description

Department of Education Victoria – Melbourne VIC

The Department of Education provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Workforce, System and Family Supports Division in the department's Early Childhood Education Group consists of two branches that lead on the implementation of key early childhood strategies, projects and programs that support the implementation of kindergarten reforms.

The Workforce Policy and Programs branch has a particular focus on increasing early childhood teacher and educator supply and attraction. The Family and System Support branch has a focus on strengthening the systems that support the engagement of families and children in early childhood services, and targeted initiatives for engaging families from a multicultural background.

About the role

As the Administrative Assistant, you have the primary corporate support role in the Workforce, System and Family Supports Division. This includes office support, diary management, correspondence and record keeping, assisting with financial and HR related matters, and the application of business systems and administrative procedures to ensure the smooth operation of the division.

About you

To be successful in the role you will have:

• demonstrated experience in providing high-quality administrative support
• strong organisational skills and the ability to manage competing priorities and deadlines
• well-developed interpersonal skills, with the ability to communicate effectively with stakeholders
• confidence in using Microsoft Office suite (Outlook, PowerPoint, Word, Excel)
• experience in navigating a range of business processes, with the ability to learn new systems quickly
• sound judgement, initiative and a desire to work collaboratively with a great team

Desirable Qualifications and Experience

Experience supporting senior management will be highly regarded. Experience with Oracle or similar corporate systems is also desirable.

Further Information

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Jacki Hayes, Executive Director, Workforce, System and Family Supports via ***********@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Applications close 11:59pm on Monday 16 November 2026.