Administrative Assistant

SANY Group; Australia; On-site; AUD 52,000 - 68,000; Full time

Job summary

SANY Group in Australia is seeking a detail-oriented Administrative Assistant to support management and staff across the organization. You will handle correspondence, maintain records, schedule meetings, support various departments, and help ensure smooth office operations.

The position is initially a one-year fixed-term contract with the potential to transition to permanent, full-time. Mandarin Chinese language skills are essential.

Qualifications

• Diploma or degree in Business Administration, Office Management, or related field (or equivalent).
• 1-3 years of experience in administrative or office support.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Mandarin Chinese language skills are essential.

Responsibilities

• Provide day-to-day administrative support to management and staff.
• Answer phone calls, emails, and inquiries, and direct them appropriately.
• Maintain and update physical and digital filing systems.
• Schedule meetings, appointments, and travel arrangements.
• Prepare reports, memos, letters, and other documents.
• Assist with data entry, record keeping, and database management.
• Order and maintain office supplies and equipment.
• Support HR, finance, or operations teams with administrative tasks as needed.
• Take meeting minutes and follow up on action items.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Proactive

Education

Diploma or degree in Business Administration / Office Management

Tools

MS Office

Job description

SANY Group is one of the world's leading manufacturers of construction and heavy equipment, delivering innovative machinery and solutions to customers across the globe. As part of our continued growth in Australia, we are seeking a detail-oriented and organized Administrative Assistant to join our growing team. This is initially a one-year fixed-term contract, with the potential to transition into a permanent, full-time role.

Key Responsibilities

Job Summary

The Administrative Assistant will provide general administrative support across the organization. This role involves handling correspondence, maintaining records, scheduling meetings, supporting various departments, and ensuring efficient office operations. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities.

Key Responsibilities

• Provide day-to-day administrative support to management and staff.
• Answer phone calls, emails, and inquiries, and direct them appropriately.
• Maintain and update physical and digital filing systems.
• Schedule meetings, appointments, and travel arrangements.
• Prepare reports, memos, letters, and other documents.
• Assist with data entry, record keeping, and database management.
• Order and maintain office supplies and equipment.
• Support HR, finance, or operations teams with administrative tasks as needed.
• Take meeting minutes and follow up on action items.

Qualifications

• Diploma or degree in Business Administration, Office Management, or a related field (or equivalent experience).
• 1-3 years of experience in an administrative or office support role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and work independently or as part of a team.
• Attention to detail and problem-solving skills.
• Mandarin Chinese language skills are essential.