Administration Support (WSC Team)

Orion Consulting; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible workplace with a range of 1-2

Job summary

Orion Group is a dynamic, multi-disciplinary land development company seeking an organized administrative professional to support the Water Servicing Team. You will handle document management, data entry, and the preparation of project documentation, reports, and minutes.

The role emphasizes QA, scheduling, and maintaining solid stakeholder relationships. The ideal candidate will have a certificate or diploma in water operations, strong communication, and proficient MS Office skills, with

Qualifications

• Currently undertaking or completed a Certificate or Diploma in Water Industry Operations or a related field.
• Good communication skills and ability to build collaborative relationships.
• Strong prioritisation and coordination skills.
• Ability to work well both autonomously and within teams.
• Proficiency in Microsoft Office Suite.
• Knowledge of water servicing terminology and processes.
• Time management skills and ability to focus, achieve outcomes, and meet deadlines.
• A keen eye for detail and accuracy.

Responsibilities

• Provide administrative and project support to the Water Servicing Team, including document management, data entry, filing, and preparation of project documentation.
• Prepare and distribute reports, correspondence, agendas, meeting minutes, and other project-related documentation.
• Coordinate and assist with scheduling field crew activities and maintenance works.
• Support project quality assurance by maintaining records and ensuring quality control processes are implemented and documented.
• Develop and maintain effective relationships with internal and external stakeholders while ensuring timely team communication.
• Contribute to continuous improvement initiatives through process enhancements, system updates, and implementation of team standards and best practices.
• Support team success by assisting with problem-solving, learning water servicing drafting principles, and promoting compliance with the Integrated Management System (IMS).

Skills

Communication

Prioritisation

Coordination

Autonomy

Teamwork

Willingness to learn

Microsoft Office

Water terminology

Time management

Attention to detail

Education

Water Industry Operations certificate/diploma

Tools

Microsoft Office Suite

Job description

Orion Group is a dynamic multi-disciplinary land development company that has become known for providing exceptional value to our clients. We are a rapidly growing business with five offices across NSW and Queensland. We are a diverse team of project managers, engineers, surveyors, and planners and have recently surpassed the 150-employee milestone.

We use our deep understanding of development to drive innovative solutions for complex projects. We continue to grow as a direct result of our expertise, innovative attitude, quality of service and, solid business practices and a culture to expand horizons. We are market leaders in our industry because of our vision and commitment to integrity, quality, and reliability.

Our vision is to be Australia’s leading source of professional services advice in our sector. We will change what it means to be a professional in our industry, and we hope you will join us and play a part in achieving our goal.

Responsibilities:

• Provide administrative and project support to the Water Servicing Team, including document management, data entry, filing, and preparation of project documentation.
• Conduct research, analyse information, and prepare data to support planning activities and informed decision-making.
• Prepare and distribute reports, correspondence, agendas, meeting minutes, and other project-related documentation.
• Support project quality assurance by maintaining records and ensuring quality control processes are implemented and documented.
• Coordinate and assist with scheduling field crew activities and maintenance works.
• Develop and maintain effective relationships with internal and external stakeholders while ensuring timely team communication.
• Contribute to continuous improvement initiatives through process enhancements, system updates, and implementation of team standards and best practices.
• Support team success by assisting with problem-solving, learning water servicing drafting principles, and promoting compliance with the Integrated Management System (IMS).

Selection Criteria:

• Currently undertaking or completed a Certificate or Diploma in Water Industry Operations or a related field
• Good communication skills and ability to build collaborative relationships
• Strong prioritisation and coordination skills
• Ability to work well both autonomously and within teams
• Willingness to learn
• Proficiency in Microsoft Office Suite
• Knowledge of water servicing terminology and processes
• Time management skills and ability to focus, achieve outcomes, and meet deadlines
• A keen eye for detail and accuracy.

Employee Benefits

• Flexible workplace with a range of options
• Paid parental leave
• Generous leave including birthday leave, flexible public holidays, purchased leave
• Employee discounts on health insurance, energy, novated leasing and retail
• Free confidential counselling and wellbeing support (EAP)
• Individual development plans and mentoring
• Regular team events, celebrations and social activities

Orion Group highly values diversity and is an equal-opportunity employer. We encourage applications from all suitably qualified candidates.