Administration Support Officer

State of Victoria; Swan Hill; Hybrid; AUD 55,000 - 65,000; Part time

Benefits offered by this job

Hybrid work options

Flexible work arrangements

Job summary

Country Fire Authority (CFA) in Victoria seeks an Administrative Support Officer for the Swan Hill District Mechanical Workshop. You will handle reception, data entry, filing and mail management, supporting the workshop operations with accurate admin processes.

A team player with strong communication and interpersonal skills is essential. Proficiency in MS Word and Excel, plus familiarity with financial systems (AR, AP, stock purchasing), will help you manage accounts payable/receivable and

Qualifications

• Team player with strong administrative and clerical skills.
• Experience managing a filing system.
• Strong communication and interpersonal skills.
• Proficiency in MS Word and Excel; familiarity with financial systems (AR, AP and stock purchasing).

Responsibilities

• Collating and processing accounts payable and receivable.
• Collating and recording fleet maintenance figures.
• Organising the purchase and delivery of goods and/or services for the workshop.

Skills

MS Word

MS Excel

Accounts payable

Accounts receivable

Stock purchasing

Data entry

Tools

Financial systems

Job description

About CFA

CFA is an emergency service that places the community at the centre of everything we do. We work to protect lives and property across Victoria, every hour of the day. Our organisation is made up of employees working alongside more than 51,000 volunteers. We value the different skills, experience and viewpoints that people bring, because they strengthen how we operate and support the services Victorians rely on. We aim to be a workplace where people feel supported to do meaningful work, develop professionally and contribute to outcomes that matter to the people and places we serve. To learn more about who we are and the work we do, visit our About Us page.

About the Role

Are you keen to secure an administrative role that offers flexibility and variety working one full day or perhaps 2 half days each week? This ongoing Administrative Support Officer role working out of our Swan Hill District Mechanical Workshop may give you that opportunity. Reporting to the District Mechanical Officer, Officer in Charge this position will see you provide critical administration support to the workshop.

Your days will see you undertake a range of administrative functions inclusive of reception duties, word processing, data entry, filing of documents and management of incoming and outgoing mail.

Key Responsibilities

• Collating and processing accounts payable and receivable
• Collating and recording fleet maintenance figures
• Organising the purchase and delivery of goods and/or services for the workshop

About you

The person we are looking for will be able to work well in a team and have demonstrated administrative and clerical skills along with experience in managing a filing system. Ideally you will have high level communication and excellent interpersonal skills and demonstrated ability to work with minimal supervision. Strong working knowledge of MS Word, Excel and exposure to financial systems including accounts receivable, payable and stock purchasing are also required skills. Crucial to your success in this role will be your desire to obtain a varied role within a CFA workshop where you will support the delivery of effective administrative support whilst being part of an organisation that has a meaningful purpose in the community.

Why choose CFA

• Meaningful Purpose: Your contribution truly makes a difference
• Work-Life Balance: Paid parental leave, generous leave provisions
• Flexibility: Hybrid work options with flexible work arrangements
• Discounts: Emergency Memberlink discounts on various services
• Wellbeing Focus: Health Ready programs, flu vaccinations
• Member Assistance Program: Access support across 8 service pathways

Diversity & Inclusion

CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves. First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please don't hesitate to contact the person listed on the ad or alternatively, email [e-mail]

Pre-employment Checks: Offers of employment will only be made to candidates who are able to successfully complete a Nationally Coordinated Criminal History Check, Working Rights Check and hold a valid Working with Children Check. You will also be required to provide at least two professional references.

Applications close: 11:59pm 16 September 2026

The Country Fire Authority (CFA) values your privacy. We will use the information you provide when you are applying for employment with us for the purpose of recruitment, selection, evaluation and appointment and to report on anonymised key metrics (e.g. diversity). The information we collect will be handled in accordance with privacy laws, including the Privacy and Data Protection Act 2014. You can view our Privacy Statement here. For access and correction of the information we have collected, contact [e-mail]