Administration & Showroom Coordinator – Part-Time

The Indulge Group; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Indulge Renovations in Melbourne is seeking a detail-oriented Administrator to keep the showroom and office running smoothly. This part-time role supports a busy team and ensures a welcoming experience for clients and suppliers, with responsibilities across day-to-day administration.

You’ll work closely with the Founder and team to maintain organised systems and assist with accounts, calendar management and showroom operations.

Qualifications

• Experience using Xero for accounts payable/receivable.
• Strong Google Workspace skills (Docs, Sheets, Gmail, Calendar).
• Excellent written and verbal communication.
• Australian working rights required.

Responsibilities

• Manage accounts payable and receivable in Xero.
• Prepare invoices and process supplier payments.
• Answer incoming calls and enquiries from clients and suppliers.
• Book consultations and manage team calendars.
• Prepare project paperwork and organize client folders.
• Keep office systems organized and up to date.
• Welcome clients and suppliers to the showroom, provide tea/coffee.
• Order office supplies and support general admin duties.

Skills

Xero

Google Workspace

Written and verbal communication

Australian working rights

Tools

HubSpot

Job description

Administration & Showroom Coordinator - Part-Time

*This is an administration and office coordination role. We are looking for someone who enjoys building a career in administration rather than interior design.

About Indulge Renovations

Indulge Renovations is a Melbourne-based renovation company delivering premium bathroom, kitchen and laundry renovations, along with whole-home transformations, from our Richmond showroom.

Our team prides itself on providing an exceptional client experience from first enquiry through to project completion. Behind every successful renovation is a well-organised showroom and that's where this role comes in.

Our values are honesty, integrity, respect, collaboration and open communication. We work hard, support each other and enjoy having a laugh along the way.

The Role

We're looking for an experienced administrator who genuinely enjoys keeping an office organised, supporting a busy team and creating a welcoming experience for clients and suppliers.

This is not a design role. Instead, you'll be the person who keeps our showroom and office running efficiently, manages day-to-day administration and helps ensure everything behind the scenes is organised and on track.

If you're someone who gets satisfaction from ticking things off your list, keeping systems organised and making other people's jobs easier, you'll love this role.

You'll work closely with the Founder and the wider team to keep the business operating smoothly every day.

This is a permanent part-time position (3 days per week, 8:30am-4:30pm). As the business grows, there is potential for the role to increase to full-time hours.

What You'll Be Doing

• Managing accounts payable and receivable in Xero

• Preparing invoices and processing supplier payments

• Answering incoming phone calls and responding to enquiries

• Booking consultations and managing team calendars

• Preparing project paperwork, printing documents and organising client folders

• Keeping office systems organised and up to date

• Welcoming clients and suppliers to the showroom and making tea or coffee

• Keeping shared spaces tidy and presentable

• Ordering office supplies

• Supporting the team with general administration and office coordination

We're Looking For Someone Who...

• Loves administration and enjoys being highly organised

• Takes pride in keeping an office/showroom running smoothly

• Is proactive and notices what needs to be done without being asked

• Enjoys supporting others and being the person everyone can rely on

• Is confident speaking with clients over the phone and in person

• Can comfortably juggle multiple tasks

• Has excellent attention to detail

• Wants to build a long-term career in administration and office coordination

Essential Skills

• Experience using Xero

• Strong Google Workspace skills (Docs, Sheets, Gmail and Calendar)

• Excellent written and verbal communication

• Australian working rights

Nice to Have

• Previous administration or office coordination experience in construction, renovations, property or a trade-based business

• HubSpot experience

Why You'll Enjoy Working With Us

• You'll be joining a small, supportive team where your contribution genuinely matters.

• This is a role for someone who enjoys being the organiser, the problem solver and the person who keeps everything running behind the scenes. You'll have plenty of variety, autonomy and the opportunity to grow with the business as it expands.
  

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