Administration & Sales Coordinator

Construction; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Job summary

This permanent Administration & Sales Coordinator role sits at the heart of the sales operation for a leading construction firm in Carrum Downs. You will report to the Director, manage calls and queries, log tenders, and keep the sales pipeline moving.

The position offers hands-on duties with scope to grow into a PA function, requiring strong organization, communication, and scheduling skills, plus a willingness to learn Xero as the role develops.

Qualifications

• Experience in a sales coordination or administrative support role.
• Office manager or PA background suits the role.
• Familiarity with accounting software or willingness to develop skills.
• Mature, focused, reliable attendance and flexibility.

Responsibilities

• Be the backbone of the sales process: answer calls, log queries, assign to sales staff, and follow up on RFIs and tender opportunities
• Provide proactive administrative support with scope to develop into a PA role as the business grows
• Take ownership of project setup, job scheduling, and tender coordination with minimal supervision

Skills

Organizational skills

Phone & communication

Proactive mindset

Job scheduling software

Xero accounting knowledge

Reliability

Tools

Arroflow

Job description

• Seeking Senior Sales / Administration Superstar!
• Carrum Downs office! Great team and company culture! Leader in the field!
• $80 - $110K + Super

Our client is seeking an Administration & Sales Coordinator to join their team on a permanent basis. This is a hands-on role that sits at the heart of their sales operation, reporting to the Director of the business and supporting the broader leadership team. You'll be the first point of contact for incoming calls, managing queries, logging tenders, and keeping the sales pipeline moving. The role offers a salary around $90,000 - $110,000 + Super, with flexibility to start early or stay back as needed, and genuine scope to grow into a PA function over time.

• Be the backbone of the sales process: answer calls, log queries, assign to sales staff, and follow up on RFIs and tender opportunities
• Provide proactive administrative support with scope to develop into a PA role as the business grows
• Take ownership of project setup, job scheduling, and tender coordination with minimal supervision

Preferred Requirements

• Strong organizational skills with the ability to juggle multiple priorities and follow through on detail
• Excellent phone manner and communication skills; comfortable being the first voice candidates and clients hear
• Proactive mindset; you spot what needs doing and bring solutions to the team rather than waiting to be told
• Familiarity with job scheduling software and willingness to learn accounting programs like Xero as the role develops
• Mature, focused approach to work; reliable attendance and flexibility to work beyond standard hours when required

Preferred Qualifications

• Experience in a sales coordination or administrative support role, ideally in a fast-paced environment. Office manager experience or PA background would also suit this role!
• Proficiency with Arroflow or similar job management systems is beneficial but not essential
• Familiarity with accounting software or a willingness to develop these skills on the job