Administration & Payroll Officer

Evolve Scientific; Brisbane; On-site; AUD 34,000 - 48,000; Part time

Job summary

NES Fircroft is seeking a motivated Payroll & Administration Officer to join the busy operations team in Brisbane. This 6-month casual assignment offers a path to permanent for the right candidate, with responsibilities spanning payroll support, data entry, invoicing, and general administration.

You will work closely with the administration and operations teams, ensuring payroll processes run smoothly and job administration tasks are completed accurately and on time.

Qualifications

• Previous experience in an administration, payroll support, or similar coordination role.
• Excellent data entry skills and a high level of accuracy.
• Strong Excel skills and confidence learning new systems.
• Exceptional attention to detail and organisational skills.
• Strong communication skills and the ability to interact with people at all levels.
• A flexible, adaptable, and team-focused attitude.
• Previous experience within an industrial, construction, utilities, manufacturing, or service-based environment will be highly regarded.

Responsibilities

• Support payroll processing activities, including timesheet validation and data entry.
• Ensure employee timesheets are accurately reviewed and processed each week.
• Monitor a shared inbox and action incoming job requests within required timeframes.
• Create and maintain job cards, ensuring information is entered accurately for quoting and invoicing purposes.
• Raise purchase orders and process invoices.
• Maintain accurate records and data across multiple systems.
• Provide administrative support across the business and assist with team coverage when required.
• Liaise with internal stakeholders to ensure operational tasks are completed efficiently.

Skills

Payroll support

Data entry

Invoicing

Operational administration

Tools

Excel

Payroll software

Invoicing systems

Job description

Our client is seeking a motivated and detail-oriented Payroll & Administration Officer to join their busy operations team. This is a fantastic opportunity for an experienced administrator who enjoys a varied role, thrives in a fast-paced environment, and is confident working across payroll support, data entry, invoicing, and operational administration. This is a 6-month casual assignment with the intention of transitioning to a permanent position for the right person.

About the Role

Working closely with the wider administration and operations team, you'll play a key role in supporting day-to-day business activities while ensuring payroll and job administration processes run smoothly.

Key Responsibilities

• Support payroll processing activities, including timesheet validation and data entry.
• Ensure employee timesheets are accurately reviewed and processed each week.
• Monitor a shared inbox and action incoming job requests within required timeframes.
• Create and maintain job cards, ensuring information is entered accurately for quoting and invoicing purposes.
• Raise purchase orders and process invoices.
• Maintain accurate records and data across multiple systems.
• Provide administrative support across the business and assist with team coverage when required.
• Liaise with internal stakeholders to ensure operational tasks are completed efficiently.

About You

To be successful in this role, you will possess:

• Previous experience in an administration, payroll support, or similar coordination role.
• Excellent data entry skills and a high level of accuracy.
• Strong Excel skills and confidence learning new systems.
• Exceptional attention to detail and organisational skills.
• Strong communication skills and the ability to interact with people at all levels.
• A flexible, adaptable, and team-focused attitude.
• Previous experience within an industrial, construction, utilities, manufacturing, or service-based environment will be highly regarded.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.