Administration Officer - Ormeau Woods State High School

Queensland Department of Education; Gold Coast City; On-site; AUD 25,000 - 40,000; Part time

Job summary

Queensland Department of Education – Queensland is seeking an Administration Officer in the Pacific District School Sport to support district trials, carnivals and pathways for students. The role is 0.55FTE (20 hours per week) with negotiable days, based on the Gold Coast corridor at Ormeau Woods State High School.

You will coordinate nominations, records and event logistics, maintain school data, and liaise with coaches, families and partners while contributing to a broad range of corporate

Qualifications

• Coordinate nomination processes and maintain accurate representative student data, team lists and event documentation.
• Assist the planning and delivery of district trials, carnivals and championships, including bookings and risk assessments.
• Prepare agendas, meeting papers, and minutes for district council meetings and coordinate follow-up actions.
• Liaise with member schools, sport coordinators, convenors, coaches, families and partners to keep everyone informed.
• Coordinate distribution, return and stocktake of uniforms, kits and related resources.

Responsibilities

• Coordinate nomination processes and maintain representative student data.
• Support the planning and delivery of district trials, carnivals and championships.
• Compile agendas, meeting papers and minutes for Pacific District School Sport Council meetings.
• Maintain clear communication with member schools, coordinators and families.
• Coordinate distribution, return and stocktake of uniforms and equipment.

Skills

Nominations & records

Event coordination

Communication

Administrative support

Job description

Queensland Department of Education – Queensland

Join Pacific District School Sport as an Administration Officer and play a vital role in delivering quality sporting opportunities for students across the district.

Working 20 hours per week with negotiable days,you'll support the coordination of trials, carnivals, representative pathways and council operations while contributing to a broad range of corporate services.

You'll also help identify and implement processimprovements that enhance the efficiency and effectiveness of district operations. If you're highly organised, community-minded and passionate about creating positive outcomes for young people through sport, we'dlove to hear from you.

This position is being offered in a Temporary Part-Time capacity (0.55FTE), 40 hours per fortnight.

About Our School:

Located in the growing northern Gold Coast corridor, Ormeau Woods State High School is a vibrant and future-focused secondary school serving students from Years 7 to 12. Since opening in 2009, the school has built a strong reputation for excellence through its Four Pillars of academic achievement, cultural and creative pursuits, sport, and community service. Students benefit from innovative learning opportunities, diverse pathway options, and strong partnerships with universities, TAFE, and industry. Guided by a positive and inclusive culture, Ormeau Woods State High School empowers every student to achieve success and contribute meaningfully to their community.

Your opportunity:

As the Administration Officer, your responsibilities will include but not limited to:

• Nominations and records: Coordinate nomination processes, maintain accurate representative student data, team lists, results and event documentation.
• Event coordination: Support the planning and delivery of district trials, carnivals and championships, including bookings, risk assessments, first aid arrangements, officials and resources.
• Council and meeting support: Compile agendas, meeting papers, minutes, attendance records and follow-up communication for Pacific District School Sport Council meetings.
• Communication and stakeholder liaison: Maintain clear communication with member schools, sport coordinators, convenors, coaches, families, South Coast School Sport and community partners.
• Equipment, uniforms and resources: Co-ordinate the distribution, return, stocktake and replacement of district uniforms, sporting kits, medals, ribbons and related resources.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.