Administration Officer MSIC and Reception

Pilbara Ports Authority; Newman; On-site; AUD 88,000 - 107,000; Full time

Benefits offered by this job

13% superannuation

Housing allowance

5 weeks annual leave

18 weeks parental leave

Training & development

Job summary

Pilbara Ports Authority in Port Hedland is seeking an Administration Officer – MSIC and Reception to support the Security team. You will handle MSIC and Electronic Access processes, inductions, and provide courteous front-desk service.

This residential role includes housing allowance and 13% superannuation, five weeks annual leave, and opportunities for training. The successful candidate will have strong typing, high accuracy, and a reliable, proactive approach.

Qualifications

• Experience maintaining databases with high accuracy and strong typing.

Responsibilities

• Provide administrative support to the Pilbara Ports Security team with focus on MSIC, Electronic Access and Induction processes.
• Operate switchboard and reception for customers, stakeholders and visitors.

Job description

• Salary $97,370 Per Annum + 13% Superannuation
• Residential Role Based in Port Hedland - Access to Housing Allowance
• Be Part of Pilbara Ports MSIC and Reception Team! About the Role Here at Pilbara Ports, we want to help our communities and customers thrive. We know our success is defined by the success of the communities in which we live and work – this ethos lies at the heart of what we do. We are committed to advancing an inclusive and diverse workplace culture where people feel engaged, included, valued, and respected. We are proud of the talent and diversity of our workforce - our people are key to our current and future success. This is a great opportunity to be part of the world’s largest bulk export port authority, encompassing the operating ports of Ashburton, Dampier, Port Hedland and Varanus Island, and five future port sites. You will be responsible for for providing administrative support to the Pilbara Ports Security team with a focus on the MSIC, Electronic Access and Induction Processes. The Administration Officer – MSIC and Reception is also responsible for efficient and courteous operation of the switchboard and reception of customers, stakeholders, and visitors. About You This role will suit you if you enjoy diversity, seek out opportunities for growth, and connect with Pilbara Ports' values of Safety, Excellence, Teamwork, Integrity and Care. Your previous experience in maintaining database systems with a high level of accuracy and strong typing skills will contribute to your success in this role. You will be the type of person who is punctual and enjoys being busy.

The Benefits

Our employees are rewarded with a range of benefits which include:

• 13% superannuation
• 5 weeks annual leave
• 18 weeks paid parental leave
• Access to housing allowance
• Access to training and development opportunities
• Access to Employee Assistance Program for you and your family
• Employee and Service Recognition Reward Programs
• Height adjustable desks and ergonomic assessments
• Free skin checks and flu vaccinations
• Corporate and PPE uniform provided

Here at Pilbara Ports, we are committed to advancing an inclusive and diverse workplace culture where people are engaged, included, valued, and respected for their contributions. We are proud of the talent and diversity of our workforce - our people are key to our current and future success. Pilbara Ports’ Diversity and Inclusion Plan focuses on building frameworks and programs that support an inclusive workplace culture. We are an equal opportunity employer and support a work environment that is free of discrimination and harassment. We invite individuals from all backgrounds to apply.

Join us in creating a workplace where everyone belongs and thrives.

A full job description can be found on our website . For further information please contact Lauren Brittin on 08 9187 2954.

Applications close on 1 November 2026.