Administration Officer - Middle Senior School

St Hilda's School Gold Coast; Gold Coast City; Presencial; AUD 65.000 - 76.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Staff parking

Fitness Passport

Employee assistance program

Professional development opportunities

Onsite Early Learning Centre

Descripción de la vacante

St Hilda’s School Gold Coast is seeking an organised Administration Officer for the Middle Senior School to provide essential support to students, staff and families. You will help run day-to-day operations, manage attendance records and support school leadership in documentation and routine tasks.

The role emphasizes reliability, discretion and a warm, professional approach to a faith-based girls’ school community.

Formación

• Demonstrated experience in administration or reception roles, ideally within a school.
• Strong written and verbal communication, professional manner.
• Ability to prioritise tasks, meet deadlines and adapt to a changing environment.
• Proficiency in Microsoft Office and student data systems.

Responsabilidades

• Provide a welcoming point of contact for students, parents, staff and visitors.
• Support the daily operation of the Middle Senior School.
• Assist Heads and Deputy Heads of Middle and Senior School and Heads of Year with correspondence and admin tasks.
• Maintain accurate student records and attendance information, and communicate with families.
• Coordinate and assist with events and activities for the Middle and Senior School.

Conocimientos

Administration experience

Communication skills

Organisation & time management

Discretion & professionalism

Interpersonal skills

Herramientas

Microsoft Office

Student management systems

Descripción del empleo

Administration Officer - Middle Senior School

St Hilda's School Gold Coast – Southport QLD

School Officer – Middle Senior School Administration

Full Time Term Time Plus One Week Each Holiday Period

Monday to Friday 38 hours/week

Commencing: January 2027

Administration Officer – Middle Senior School

St Hilda’s School is seeking a well‑organised and personable Administration Officer to join our Middle Senior School team. You will provide efficient administrative support to students, staff, and families, and play an important part in the smooth day‑to‑day operation of the school.

About the role

• Provide a welcoming point of contact for students, parents, staff, and visitors, in person, by phone, and by email
• Support the daily operation of the Middle Senior School
• Provide administrative support to the Head and Deputy Head of Middle and Senior School and Heads of Year
• Administration of student attendance, absences, and late arrivals, and communicate with families as required
• Administration of student absences, middle senior school notices, incursions and excursions, camps, student infringements, lost property, lockers, and student reporting
• Maintain accurate and confidential student records and data within the school’s management systems
• Assisting in the organisation, coordination and administration of key middle and senior school events and activities
• Assist Middle and Senior School Leadership and Teachers with correspondence, documentation, and general administrative tasks as requested.

About You

You are an experienced Administrator who takes pride in your reliability, punctuality and high level organisational skills. Your interpersonal skills are outstanding, and you communicate with warmth and professionalism. You thrive in dynamic environments where priorities shift, effortlessly juggling multiple tasks while maintaining your focus on deadlines, operational efficiency, and supporting the Head of Middle and Senior School to achieve quality outcomes for St Hilda’s School.

About Us

Located on Queensland’s Gold Coast, we are one of Australia’s leading independent Anglican Day and Boarding Schools for girls from Pre‑Prep to Year 12. With an enviable reputation of excellence in girls’ education and world class facilities, St Hilda’s School has a long and proud history of outstanding academic achievement, grounded in strong Anglican Christian values.

Selection Criteria:

1. Administration and office experience

Demonstrated experience in an administration or reception role, ideally within a school environment, with the ability to manage a varied workload accurately and efficiently.

2. Communication and interpersonal skills

Highly developed written and verbal communication skills, with a warm, professional manner and the ability to build positive relationships with students, parents, staff, and visitors.

3. Organisation and time management

Proven ability to prioritise competing tasks, meet deadlines, and remain calm and effective in a busy, changing environment.

4. Systems and technical proficiency

Proficiency in Microsoft Office and confidence using student management and data systems, including maintaining accurate student records and attendance information.

5. Discretion and professionalism

A high level of integrity, with the ability to maintain strict confidentiality and exercise sound judgement when dealing with sensitive student, family, and staff information.

6. Alignment with School values and culture

A genuine commitment to working within a faith-based girls’ school environment, with personal conduct that reflects warmth, integrity, and the values and Christian ethos of St Hilda’s.

Why Join St Hilda’s School?

Be part of a passionate values-driven community which embraces collaboration and innovation and supports staff wellbeing and professional growth. We are a community which promotes belonging and connectedness. We offer staff onsite parking, access to Fitness Passport, a comprehensive employee assistance program and professional development opportunities. Enjoy the convenience of an onsite co‑located Early Learning Centre at very reasonable rates, providing peace of mind and proximity for staff with young families.

As a prospective member of the St Hilda’s Community, you must be willing to support the Code of Conduct and the stated values and Anglican Ethos of the School.

Applications should be submitted by 8.00am Friday 27 November 2026.