Administration Officer (Identified)

Ninti One Limited; Adelaide; Hybrid; AUD 39,000 - 50,000; Part time

Job summary

Ninti One Limited is seeking an Administration Officer for the National Best Practice Unit – Tackling Indigenous Smoking project. The 7-8 month contract is part-time (3-4 days/week; days agreed with Line Manager) with an end date of 30 June 2027.

This role offers flexibility for return-to-work parents or students/part-timers until Christmas break. The successful candidate will provide extensive administrative support, manage agendas, travel bookings, data entry, and records, and assist the

Qualifications

• Previous admin/PA/EA experience preferred.
• Business Admin qualification is desirable.

Responsibilities

• Prepare agendas and minutes; manage action registers and records.
• Provide admin support for workshops and events; coordinate attendee communications.
• Arrange travel bookings and manage related records and expenses.
• Maintain SharePoint sites and document storage structures.
• Perform data entry and QA checks to ensure data accuracy.
• Monitor shared mailboxes and route inquiries as needed.
• Support continuous improvement tasks in an administrative capacity.
• Assist Program Manager as directed.

Skills

Administration

Autonomy

Communication

MS365

SharePoint

Education

Business Admin qualification

Tools

MS365 Suite

SharePoint

Job description

About Ninti

Ninti One is an Indigenous, Supply Nation registered, not-for-profit organisation. Our vision is to build opportunities with Aboriginal and Torres Strait Islander peoples, through research, innovation and community engagement. We deliver a range of professional services that work collaboratively with communities and clients to achieve positive social and economic development outcomes for Aboriginal and Torres Strait Islander peoples.

This position is only open to Aboriginal or Torres Strait Islander applicants.

Ninti considers that being Aboriginal or a Torres Strait Islander is a genuine occupational requirement for this position under sub-s 35(1)(b)(ii) of the Anti-Discrimination Act 1996 (NT), sub-s 56(2) of the Equal Opportunity Act 1984 (SA).

The filling of this position is intended to constitute a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth), and [select appropriate jurisdiction/s from: s s 57 of the Anti-Discrimination Act 1996 (NT), s 65 of the Equal Opportunity Act 1984 (SA).

Summary:

Ninti One is looking for an Administration Officer to join the National Best Practice Unit - Tackling Indigenous Smoking project to provide extensive administrative support. The role is a 7-8 month contract, part-time (3-4 days per week, days agreed with Line Manager) ending June 30 2027 with a potential for extension in the new year. This would sit a return to work parent or Student/Part-Timer with flexibility until the Christmas break.

Responsibilities:

• Prepares agendas, approval of agenda, distribution, update planner board, master action register, minutes & record management
• Provides administrative support for workshops and events including attendee communication.
• Arranges new travel bookings, amendments & cancellations to existing travel bookings, maintaining travel record management and expenditure reports.
• Keeps SharePoint sites organised, current and easy to navigate. Maintains folder structures to support consistent document storage and retrieval.
• Maintains and performs data entry with accuracy and efficiency. Proactively performs Quality Assurance checks against logs & spreadsheets to ensure data is current and correct.
• Monitors shared mailboxes and responds to or redirects enquiries as required.
• Assist with continuous improvement related tasks in an administrative capacity when directed.
• Provide reasonable administrative assistance to the Program Manager when directed to do so from Executive Program Lead

Qualifications & Experience

• Prior experience in an Admin/PA/Executive Assistant role
• Qualifications in Business Admin or Equivalent (Desirable)

Skills & Abilities

• Strong administration and organisation skills
• High level of autonomy
• Excellent written and verbal communication
• Competent with MS365 Suite and SharePoint

Essential Requirements

• To be eligible for employment with Ninti One applicants must be an Australian citizen
• Obtain and satisfy a national police history check
• Obtain a working with children and vulnerable people check

  Ninti is a child safe organisation and an equal opportunity employer.

  Ninti is a committed to child safety and the protection of children and vulnerable people.

  We strongly encourage applications from people with disability, people from culturally and linguistically diverse backgrounds, LGBTQIA+ people, and people of all ages.

  We look forward to receiving your application,

  People & Culture