Administration Officer - Executive Assistant and Office Manager

NSW Health Pathology; Sydney; On-site; AUD 87,000 - 89,000; Full time

Job summary

NSW Health Pathology is seeking an experienced Administration Officer to take on Executive Assistant and Office Manager responsibilities within the Haematology Department at Royal Prince Alfred Hospital. The role leads the administrative team and provides executive support to department leadership in a fast-paced healthcare setting.

You will oversee administrative services, coordinate tasks, and drive quality improvement initiatives to ensure efficient patient-centric operations while

Qualifications

• Demonstrated ability to perform a wide range of administrative tasks, exercising independent judgement, discretion and initiative, prioritising work and meeting deadlines.
• Demonstrated ability to determine priorities for others, coordinate allocation of tasks, coach and mentor work performance of staff to achieve service/unit objectives.
• Demonstrated experience in problem solving, conflict resolution and risk management.
• High level interpersonal, written and verbal communication skills.
• Demonstrated commitment to providing quality customer-focused service and applying quality improvement initiatives to workplace practices and procedures.
• Demonstrated ability to use a wide range of computer hardware, Microsoft software applications and electronic systems to complete work activities.

Responsibilities

• Lead and coordinate the administrative functions of the Haematology Department at Royal Prince Alfred Hospital, ensuring delivery of high-quality, efficient services.
• Provide executive support to department leadership and oversee office management functions.
• Lead the administrative team to support clinical, operational, and strategic objectives.

Skills

Administrative leadership

Customer service

Problem solving

Interpersonal skills

Tools

Microsoft Office

Electronic systems

Job description

Administration Officer - Executive Assistant and Office Manager

Employment Type:PermanentFull Time
Position Classification:Administration Officer Level 6
Remuneration:$86,896.63 - $88,951.42 per annum plus superannuation
Hours Per Week:38
Requisition ID:REQ700536
Location: Royal Prince Alfred Hospital
Applications Close: 8 November 2026 - 11:59pm

About the opportunity

NSW Health Pathology is seeking an experienced and enthusiastic leader to manage the Administration Team within the Department of Haematology at Royal Prince Alfred Hospital. The Department of Haematology is recognised as a leader in clinical care, laboratory services, and research across both malignant and non-malignant haematological disorders.

Based within Royal Prince Alfred Hospital, the department provides high-quality clinical care and support to a large and diverse patient population within a busy and dynamic healthcare environment.The department delivers a comprehensive range of specialised services, including the care of patients with haemophilia, thalassaemia, stem cell transplantation, CAR-T therapy, and apheresis, supporting patients with a broad spectrum of malignant and non-malignant haematological conditions.

What you'll be doing

Lead and coordinate the administrative functions of the Haematology Department at Royal Prince Alfred Hospital, ensuring the delivery of high-quality, efficient, and customer-focused administrative services. The role provides executive support to department leadership, oversees office management functions, and leads the administrative team to support clinical, operational, and strategic objectives.

What we can offer you

• Financial Benefits - Generous salary packaging options and other fringe benefits
• Work-life Balance - Up to 12 additional days off per year in addition to Annual Leave
• Professional Growth - Learning and development opportunities, including in-house training with RTO My Health Learning
• Health & Wellbeing - Fitness Passport gym discounts and Employee Assistance Program (EAP) for staff and families.

• Demonstrated ability to perform a wide range of administrative tasks, exercising independent judgement, discretion and initiative, prioritising work and meeting deadlines
• Demonstrated ability to determine priorities for others, coordinate allocation of tasks, coach and mentor work performance of staff to achieve service/unit objectives
• Demonstrated experience in problem solving, conflict resolution and risk management
• High level interpersonal, written and verbal communication skills
• Demonstrated commitment to providing quality customer-focused service and applying quality improvement initiatives to workplace practices and procedures
• Demonstrated ability to use a wide range of computer hardware, Microsoft software applications and electronic systems to complete work activities.

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Information for applicants

NSW Health Pathology is an equal opportunity employer committed to an inclusive workplace. We value, and welcome all suitably qualified applicants regardless of age, background, disability, sexual orientation or gender identity.

NSW Health Pathology is committed to providing accessibility and reasonable accommodations and ensuring our recruitment process is flexible, inclusive, and free from barriers, promoting equal opportunities for all to succeed. Please reach out if you need adjustments.

NSW Health Pathology is committed to growing the Aboriginal workforce in public health. For Aboriginal candidates, support is available through the Stepping Up website

You must have valid working rights in Australia for the duration of the appointment to be eligible to apply.

All workers must meet NSW Health’s vaccination and screening requirements before starting employment. See PD2026_004 for more detail. The preferred candidate may be required to undergo a functional assessment prior to appointment.

An eligibility list may be created for similar vacancies in the future.

We encourage applicants to submit responses that reflect their own experiences and perspectives.

To learn more about NSWHP please visit “Life at NSW Health Pathology” or connect with us onLinkedIn!

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