Administration Officer

Gemco Rail Pty Ltd.; Rockhampton Regional; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive remuneration

Flexible working options

Career growth & development

Paid parental leave

Volunteer leave & Community pillars

Job summary

Gemco Rail Pty Ltd, a subsidiary of Engenco Limited, invites applications for an Administration Officer at our Rockhampton facility. The role focuses on providing essential administrative support on a full-time basis, including payroll-related timesheets, invoicing, SAP ordering, training coordination, and roster management.

We value strong data entry, attention to detail, and collaboration with site stakeholders to ensure smooth operations and efficient administration across the site.

Qualifications

• Previous experience in an office environment/ administration.
• SAP experience.
• Effective communication skills, written and verbal.
• Ability to prioritise tasks and manage changing workloads.

Responsibilities

• Provide weekly timesheets summary for all employees to payroll.
• Invoicing of service orders.
• Raise Purchase Requisitions/Orders in SAP as required.
• Manage training needs and keep the training matrix updated.
• Book medical appointments for employees.
• Maintain employee roster calendar.
• Maintain data entry accuracy and integrity.
• Scanning of production records and data entry per customer requirements.
• Assist with other administrative tasks to support the site.
• Demonstrated ability to work collaboratively with stakeholders.

Tools

SAP

Job description

Gemco Rail,a subsidiary of Engenco Limited, specialises in the manufacture and refurbishment of rail products and provision of maintenance services to national rail operators. The company provides wheel-sets, bogies and in-field wagon maintenance, and manufactures new and refurbished wagons, bogie component parts, rail track maintenance equipment, and customised, remote-controlled ballast car discharge gates, as well as repair, maintenance and refurbishment of locomotives.

Gemco Rail is excited to offer a new opportunity for a driven and enthusiastic Administration Officer to join our Rockhampton facility on a full-time basis. The main responsibility of this role is to provide support with basic administrative duties for the site.

Key Responsibilities

• Provide weekly timesheets summary for all employees to payroll
• Invoicing of service orders.
• Raise Purchase Requisitions/Orders in SAP as required.
• Manage training needs - book external training and keep the training matrix updated.
• Book medical appointments for employees as required.
• Maintain employee roster calendar.
• Maintain a high standard of data entry accuracy & integrity.
• Scanning of production records and data entry as per customer requirements.
• Assist with other administrative tasks as required to support the site
• Effective communication skills, written and verbal.
• Ability to work quickly and efficiently with a keen attention to detail
• Demonstrated ability to prioritise tasks to changing workloads
• Ability to work collaboratively with all stakeholders
• SAP experience.
• Previous experience in an office environment/ administration

Why Join Us

• Competitive Remuneration: Enjoy a competitive salary package, including salary sacrifice options, opportunities for overtime and Time Off in Lieu (TOIL).
• Opportunities for Career Growth and Development: Unlock your potential with professional development initiatives, such as our Learning Academy Scholarships to support your ongoing learning and career development.
• Flexible Working Options: We offer flexibility in hours and days as well as support hybrid working for eligible roles, to help manage a work-life balance.
• Paid Parental Leave: Up to 12-weeks paid parental leave for eligible employees.
• Benefit Portal: Get access to exclusive retail discounts and a range of wellbeing resources.
• Appreciation: We recognise and celebrate the contributions, achievements and milestones of our people.
• Commitment to the Communities we work in: Take advantage of our paid Volunteer Leave and be part of our Diversity & Inclusion and MakeSustainable Committees.

Successful candidates will be required to undergo pre-employment checks, including a medical assessment with drug and alcohol testing, provide a valid police clearance and confirm their eligibility to work in Australia. Strictly no Agencies please.

We are proud to be an equal opportunity employer that fosters a diverse and inclusive workforce and recognised as a WORK180 endorsed employer for women. Our culture is built on integrity, commitment, collaboration and excellence, where every employee is valued and respected, empowering them to bring their best selves to work. We welcome applicants from all cultures, identities and experiences.