Administration Officer

Vitonga Farms; Moree; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Ongoing training

Competitive salary

Team environment

Job summary

Vitonga Farms, a leading Australian agricultural business based in Moree, NSW, seeks an Administration Officer to support PALM Scheme administration, farm operations and general business tasks. You will handle records, visa processing, bookings and correspondence with a focus on accuracy and compliance.

You will coordinate arrivals, transport, accommodation and welfare, maintain vehicle and equipment registers, and contribute to continuous process improvements.

Qualifications

• Previous experience in an administration, office support or coordination role.
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy when maintaining records and processing documentation.
• Strong written and verbal communication skills with the ability to interact professionally with people from diverse cultural backgrounds.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word and Outlook.
• The ability to quickly learn new software systems and online portals.
• A proactive, reliable and adaptable approach with strong problem-solving skills.
• The ability to work both independently and collaboratively within a team.
• A high level of confidentiality, professionalism and integrity when handling sensitive information.
• A current Australian Driver Licence.

Responsibilities

• Provide administrative support across PALM Scheme administration, farm operations and general business functions.
• Maintain PALM worker records, files and compliance documentation.
• Process visa applications and update PALM portal information as per Palm Deeds.
• Coordinate worker arrivals, departures, travel, accommodation and appointment bookings.
• Assist with bank account and TFN applications, arrival, departure and welfare administration.
• Organise worker accommodation maintenance, supplies and company bus servicing.
• Prepare recruitment documentation, yield reports and other PALM administration.
• Update piece rate spreadsheet and record hours.
• Maintain vehicle registrations, equipment registers.
• Coordinate vehicle servicing, mobile phone setup and Telstra accounts.
• Prepare fuel reports, weekly hours spreadsheets and operational reports.
• Maintain insurance, sponsorship, grain, cotton and harvest administration records.
• John Deere, LDC and Broadbent portal administration.
• Bookings, meetings, minutes and business travel.
• Maintain electronic and hard copy filing systems and assist with document preparation.
• Provide administrative support to the People & Culture Manager and Operational Managers.
• Prepare correspondence, reports and spreadsheets with a high level of accuracy.
• Order office supplies, manage incoming deliveries and undertake general office administration.
• Contribute to the continuous improvement of administrative systems and processes.
• Perform other administrative duties to support the efficient operation of the business.

Skills

Administration

Record keeping

Visa processing

Microsoft Office

Communication

Organisation

Education

Certificate IV in Business Administration

Tools

PALM Portal

John Deere Portal

Broadbent Portal

Job description

As the Administration Officer, you will provide administrative support across the PALM Scheme, farm operations and general business functions. Your responsibilities will include:

PALM Scheme Administration

• Maintain accurate PALM worker records, files and compliance documentation.
• Process visa applications and update PALM portal information as per Palm Deeds.
• Coordinate worker arrivals, departures, travel, accommodation and appointment bookings.
• Assist with bank account and TFN applications, arrival, departure and welfare administration.
• Organise Palm worker accommodation maintenance, supplies and company bus servicing.
• Prepare recruitment documentation, yield reports and other PALM administration.
• Update piece rate spreadsheet and record hours.

Farm & Office Administration

• Maintain vehicle registrations, equipment registers.
• Coordinate vehicle servicing, mobile phone setup and Telstra accounts.
• Prepare fuel reports, weekly hours spreadsheets and operational reports.
• Maintain insurance, sponsorship, grain, cotton and harvest administration records.
• John Deere, LDC and Broadbent portal administration.
• Bookings, meetings, minutes and business travel.
• Maintain electronic and hard copy filing systems and assist with document preparation.
• Provide administrative support to the People & Culture Manager and Operational Managers.
• Prepare correspondence, reports and spreadsheets with a high level of accuracy.
• Order office supplies, manage incoming deliveries and undertake general office administration.
• Contribute to the continuous improvement of administrative systems and processes.
• Perform other administrative duties to support the efficient operation of the business.

Reports to

People Culture and Safety Manager

About Us

Vitonga Farms is a leading agricultural business based in Moree, NSW, managing extensive citrus orchards, cotton and broadacre farming operations. Working alongside Jemalong Citrus and Grove Juice, our vertically integrated business supplies premium Australian produce to domestic and international markets.

Key Responsibilities

As the Administration Officer, you will provide administrative support across the PALM Scheme, farm operations and general business functions. Your responsibilities will include:

PALM Scheme Administration

• Maintain accurate PALM worker records, files and compliance documentation.
• Process visa applications and update PALM portal information as per Palm Deeds.
• Coordinate worker arrivals, departures, travel, accommodation and appointment bookings.
• Assist with bank account and TFN applications, arrival, departure and welfare administration.
• Organise Palm worker accommodation maintenance, supplies and company bus servicing.
• Prepare recruitment documentation, yield reports and other PALM administration.
• Update piece rate spreadsheet and record hours.

Farm & Office Administration

• Maintain vehicle registrations, equipment registers.
• Coordinate vehicle servicing, mobile phone setup and Telstra accounts.
• Prepare fuel reports, weekly hours spreadsheets and operational reports.
• Maintain insurance, sponsorship, grain, cotton and harvest administration records.
• John Deere, LDC and Broadbent portal administration.
• Bookings, meetings, minutes and business travel.
• Maintain electronic and hard copy filing systems and assist with document preparation.

• Provide administrative support to the People & Culture Manager and Operational Managers.
• Prepare correspondence, reports and spreadsheets with a high level of accuracy.
• Order office supplies, manage incoming deliveries and undertake general office administration.
• Contribute to the continuous improvement of administrative systems and processes.

Perform other administrative duties to support the efficient operation of the business.

About You

To be successful in this role, you will have:

• Previous experience in an administration, office support or coordination role.
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy when maintaining records and processing documentation.
• Strong written and verbal communication skills with the ability to interact professionally with people from diverse cultural backgrounds.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word and Outlook.
• The ability to quickly learn new software systems and online portals.
• A proactive, reliable and adaptable approach with strong problem-solving skills.
• The ability to work both independently and collaboratively within a team.
• A high level of confidentiality, professionalism and integrity when handling sensitive information.
• A current Australian Driver Licence.

Desirable not essential

• Certificate III or IV in Business Administration or a related qualification.
• Experience working in agriculture, horticulture or a rural business.
• Experience with the PALM Scheme or visa administration.
• Experience with government or industry portals and online compliance systems.
• Understanding of Australian employment legislation and workplace compliance requirements.

What We Offer

Salary package based on your skills and experience.

• A stable, full-time position with one of Australia's leading citrus and cotton producers.
• A varied and rewarding role supporting both PALM Scheme administration and farm operations. No two days are the same.
• Ongoing training and professional development, with opportunities to expand your knowledge in compliance, administration and agriculture.
• A supportive team environment with work-life balance.
• Multi-cultural team with inclusive cultural activities.
• Employee Assistance Program (EAP) and a workplace that values wellbeing, safety and teamwork.
• The opportunity to make a genuine difference by supporting our workforce and contributing to the success of a progressive agricultural business.

Award Classification

Clerks – Private Sector Award 2020

Vitonga Farms is an equal opportunity employer committed to providing a workplace free from discrimination, harassment and bullying. We value diversity and welcome applications from people of all backgrounds, experiences and cultures.