Administration Officer

Everi Pty; Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Department of Education Victoria is seeking an Administration & Program Support professional to provide administrative services to Area staff in the Bayside Peninsula Area. The role reports to the Area Executive Director and collaborates with other staff to ensure essential administrative supports are provided across the Area.

This is a 12-month fixed-term position that requires flexibility and a collaborative approach, with responsibilities spanning facilities management, records, procurement,

Qualifications

• Experience in administrative roles with strong organisational skills.
• Ability to work with multiple stakeholders and liaise across teams.
• Strong communication and attention to detail in a public sector context.

Responsibilities

• Leading office/facilities management including fleet services.
• Records management and administration of Area Sharepoint sites.
• Procurement including hospitality, travel, office supplies and invoice processing.
• General administration support including reception, meetings and events.
• Management and triaging of the Area inbox.
• Program administration support.

Skills

Planning & organising

Relationship building

Initiative & accountability

Verbal & written communication

Job description

Job Description

The purpose of the Administration & Program Support role is to provide administrative services to Area staff. The Administration & Program Support role, under the direction of the Area Executive Director, will work closely with other staff performing administrative functions.

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Group

Schools and Regional Services (SRS) offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments. SRS regions serve as a bridge between the central office, schools, and service providers, ensuring smooth transitions for learners and achieving the department's ambitious targets. Each region includes divisions specialising in school performance, student wellbeing and early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areas provide crucial insights into local trends and issues, facilitating effective policy and program development and driving child and learner outcomes across all services and programs.

This role is located in the Area ED Unit, Bayside Peninsula Area, South East Victoria Region, SRS.

About the Role

The purpose of the Administration & Program Support role is to provide administrative services to Area staff. The Administration & Program Support role, under the direction of the Area Executive Director, will work closely with other staff performing administrative functions and in liaison with the School Improvement Project Support Officer to ensure required supports are provided across the Area.

This is a 12 month fixed term position.

The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their tasks, which include:

• Leading the support for office/facilities management, including fleet services.
• Records management, including administration of Area Sharepoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support including reception, meeting and event coordination.
• Management and triaging of Area inbox.
• Program administration support.

About the Candidate

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self management
• Verbal and written communication