Administration Officer

Indie Education; Maitland City Council; On-site; AUD 64,000 - 78,000; Full time

Benefits offered by this job

Salary packaging

Personal leave

Company benefit leave

Wellness program

Travel opportunities

Uniform, laptop, mobile

Internal mobility

Job summary

Indie School in Maitland is seeking an Administration Officer, welcoming both entry-level and experienced candidates. The role focuses on supporting the Head of School, managing administrative tasks, and maintaining accurate student records.

You will handle data entry into Sentral, enrolments, stock control, mail, confidentiality, and general secretarial duties, with a Monday to Friday 8:30am–4:30pm schedule; the position offers a Level 2 enterprise agreement salary with superannuation.

Qualifications

• Be highly organised with strong attention to detail.
• Able to work under pressure to meet deadlines.
• Strong written and oral communication skills.
• Intermediate experience of the Microsoft suite and database knowledge.

Responsibilities

• Provide administration support to the Head of School.
• Data entry into Sentral (enrolments and reports).
• Maintain student records, determinations, payments, and enrolment function; manage stock and filing.
• Stock control and supplies for location.
• Mail handling and records retrieval.
• Handle confidential correspondence for Head of School.
• Scan and file coursework and general office work.
• Provide a full range of secretarial services.

Skills

Highly organized

Attention to detail

Written and oral communication

Microsoft Office proficiency

Education

Certificate II or III

Tools

Sentral (student system)

Job description

Are you organised, eager to learn, and ready to make a meaningful impact? At Indie School, Maitland, we are seeking bothentry‑level and experienced candidates for the role of Administration Officer. While prior experience is a bonus, your positive “can‑do” attitude is what truly matters.

Indie School provides students theopportunity to learn in a supportiveenvironment using individualised learning and education plans, tailored to each student's own education and life circumstances. Smaller class sizes allow students greater opportunity to identify their strengths and work to improve areas in which they lack confidence.

The greatest difference between Indie School and many other alternative education settings is that ourfoundations lie in Adult Education philosophies. Choice, independence, mutual respect and accountability all have a significant role to play. In return for higher levels of self-responsibility, thestudents can enjoy some greater freedoms.

Our shared mission is to respond to the learning needs of Australian communities in a positive manner, underpinned by strong corporate governance and financial management. Our core values ofRespect,Innovation,Self Development,andTeamworkunderpin every aspect of our work.

Core Workplace Objectives:

• Provide assistance to the Head of School by supporting the key administration tasks required by Indie School.
• Ensure the prioritisation of these task is effective to meet tight deadlines.
• Work collaboratively and demonstrate a proactive approach and commitment to Indie School Program.

Workplace Tasking & Key Responsibilities:

• Provide administration support to the Head of School.
• Data entry into Student Management System -Sentral (internal training provided), including processing student enrolments and issuing reports.
• Responsible for the explanation and administration of an administrative functions such as maintaining student records, determinations and payments, a centralised enrolment function, manage and control stock, formal auditing of enrolment folders and studentinformation folders and coursework (at own or other locations).
• Stock control, ensuring sufficient supplies of all resources and equipment required by students for your location.
• Mail inward and outward, straightforward data entry and retrieval, and the keeping, copying, maintaining and retrieval of records.
• Initiating and handling correspondence, which may be confidential to assist the Head of School.
• Scanning and filing of both student coursework and general office work.
• Responsible for providing a full range of secretarial services.

For this position applicants must:

• Be highly organised and have strong attention to detail.
• Be able to work under pressure to meet deadlines.
• Have strong written and oral communication skills.
• Have Intermediate experience of the Microsoft suite and databaseknowledge.

For this role, applicants must be willing and able to obtain:

• Current Driver’s licence.
• National Police Check (issued within 3 months prior to appointment) and renewed annually.
• Relevant State Working with Children’s Check.
• Completion of a relevant Certificate II or III.

Benefits and Perks:

• As a registered Public Benevolent Institution (PBI), we offer access to salary packaging via Maxxia: up to $15,900 per (FBT) year (plus up to $2,650 for meals & entertainment) to significantly boost your take-home pay!
• 15 days of paid personal leave, plus comprehensive paid parental leave provisions.
• 5 days Company Benefit Leave on top of your annual leave entitlements to be used over the 3 week Company Shut Down Period in December/January.
• Unlimited access to a complimentary wellness program via Sonder for both you and your immediate family, featuring confidential, professional counselling, diverse mental health resources, and broader wellbeing initiatives designed to support personal and family resilience.
• Travel opportunities to visit other sites across Australia.
• Permanent- Full Time position, Monday to Friday.
• Uniform, laptop and mobile phone provided.
• Large national organisation with internal mobility opportunities.

Hours of Work:

• Monday to Friday – 8:30am to 4:30pm.

Remuneration:

• Level 2 (Indie Education Enterprise Agreement 2026 – 2029), currently $71,031 per annum plus superannuation.

Commitment to Safety & Inclusion:

Indie Education is proud to be a child-safe organisation committed to the safety, wellbeing and inclusion of all students. Applicants should familiarise themselves with our child safety policy, code of conduct, and commitment to child safety, available on our website.

Indie embraces diversity and encourages applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people with disabilities.