Administration Officer

Mastermyne Group; Mackay Regional; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Progression opportunities

Salary packaging and benefits

Employee training and development

Wellbeing programs

Private health insurance discounts

Company culture and values

Job summary

Mastermyne is seeking a full-time Administrator to support multiple projects from our Mackay QLD or Gateshead NSW offices. Reporting to the Operations Finance Manager, you’ll handle weekly timesheet processing, roster management, inventory movements, invoicing and WIP tasks, and provide general admin support across teams.

The ideal candidate has strong organisation, sharp attention to detail and Proficiency with Microsoft Office; experience with ERP systems (Pronto or INX) is advantageous.

Qualifications

• Strong administrative and coordination skills.
• High attention to detail and excellent organisational ability.
• Previous experience in a similar administrative support role (highly regarded).
• Exposure to finance admin functions (highly desirable).
• Proficiency in Microsoft Office Suite.
• Experience with ERP systems (e.g. Pronto or INX) advantageous.

Responsibilities

• Weekly timesheet processing.
• Roster management.
• Inventory processing and movements.
• Invoicing and WIP management.
• General support to internal workforce across multiple locations and clients.
• General administration and support to project management teams.

Skills

Strong administrative skills

Coordination

Attention to detail

Team player

Tools

Microsoft Office Suite

ERP systems (Pronto or INX)

Pronto

INX

Job description

• Mon – Fri, 40-hour week | Based in Mackay QLD or Gateshead, NSW office
• Providing finance/general admin support to our teams
• Permanent full-time opportunity | Ongoing training & career development

About the company:

Mastermyne has long been one of Australian coal mining's most trusted contractors. As our business continues to grow across Queensland and New South Wales, we're expanding our teams and creating new opportunities to support our operations and future success.

Our culture is shaped by a clear set of values. We Keep Safe, Keep On, Keep It Real, Keep Together and Keep Challenging. This is The Mastermyne Way. It's how we work and what we're known for.

About the role:

We are currently seeking a full-time, Administrator to join our team based at our Newcastle or Mackay office. Reporting to our Operations Finance Manager you will be responsible for providing administrative support across multiple projects and stakeholders. Your day-to-day will vary but some of the core functions of this role include:

• Weekly timesheet processing
• Roster management
• Inventory processing and movements
• Invoicing and WIP management
• General support to internal workforce working across multiple locations and clients
• General administration and support to the project management teams

About You:

We are seeking a self-motivated, detail-oriented team player with the following:

• Strong administrative and coordination skills
• High attention to detail and excellent organisational ability
• Previous experience in a similar administrative support role (highly regarded)
• Exposure to finance admin functions (highly desirable)
• Proficiency in Microsoft Office Suite
• Experience with ERP systems (e.g. Pronto or INX) (advantageous)
• Reimbursement for the cost of approved courses, statutory tickets and study;
• Paid study days for University study;
• Mastermyne tailored leadership programs;
• 2 Year anniversary watch + gifts for additional years of service;
• Baby Benefits – Primary & Secondary Caregiver's new arrival bonus and benefits to help parents support their family;
• A Bloody Great Cause – be rewarded each time you reach a Red Cross Blood Donation Milestone;
• Hospital Help – have $250 contributed towards your private health hospital excess;
• Medibank Corporate Private Health Insurance discount of 8%;
• Employee Recognition Rewards - You're a keeper!
• Family Christmas parties & Employee Christmas gifts;
• Group Income Protection Insurance, discounted premiums;
• Reimbursement for prescription safety glasses ($350);
• Salary Packaging – boost your back pocket!
• Ride in Style – Motor Vehicle Novated Leasing
• Employee Assistance Program (EAP), well-being assistance that’s free for all the family;
• Emergency shelter accommodation and paid domestic violence leave.

At Mastermyne, we’re big on growing our own. No matter your role, we back our people to keep learning and progressing. It’s part of our culture and a big reason why people stick with us. The Mastermyne Way guides how we work, and we look for people who share those values to help us keep moving forward.