Site Administrator

Mastermyne Group; Wollongong City Council; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging

Health insurance discount

Income protection

Novated leasing

Family benefits

Blood donation milestone

Recognition rewards

EAP program

Emergency shelter & leave

Job summary

Mastermyne Group is seeking a Site Administrator for the Dendrobium Coal Mine in the Illawarra region of NSW, near Wollongong. This permanent, site-based role offers a Monday–Friday roster with a competitive remuneration package including bonus and employee benefits.

Reporting to the Project Manager, you will support the site team with invoicing, payroll, weekly timesheets for 100+ employees, roster management, and general admin. Prior mine-site admin experience is preferred.

Qualifications

• Site-based administrative experience.
• Payroll and timesheet processing experience.
• Strong attention to detail and organisational ability.
• Proficient in Microsoft Office Suite.
• Experience with ERP systems such as Pronto or INX is desirable.
• Valid ID and Work Rights in Australia.

Responsibilities

• Invoicing and WIP management.
• Accounts receivable & debtor management.
• Manage and coordinate weekly timesheets for 100+ employees.
• Roster allocation management.
• Provide general administrative support to the project management team.

Skills

Administrative skills

Coordination

Organisational skills

MS Office

ERP Pronto

ERP INX

Mine site experience

Tools

Pronto ERP

INX ERP

Job description

Join Mastermyne – An exciting opportunity at Dendrobium Coal mine

• Permanent position
• Monday to Friday roster
• This is a site-based, residential role
• Competitive remuneration, bonus and employee benefits

About the Company

Mastermyne is proud to be delivering services at the Dendrobium Coal Mine, an established Underground Coal operation in the Illawarra region of NSW, near Wollongong. As one of our exciting new projects, this is a great opportunity to join a growing team and be part of the next chapter at Dendrobium.

Founded in 1996, Mastermyne has grown into one of Australian mining’s most trusted contractors. Our culture is shaped by a clear set of values — our Mastermyne Keeps — which guide everything we do:

Keep Safe. Keep On. Keep It Real. Keep Together. Keep Challenging.

The Mastermyne Way.

About the opportunity

As we establish our team at this exciting new project, we are seeking an experienced and proactive Site Administrator to support the successful delivery of our operations at Dendrobium.

Reporting to the Project Manager, with direct support from our Corporate Finance function, you will play a key role in providing administrative support to the site team. Ideally, you will have previous experience in a mine site or project-based environment and thrive in a fast-paced setting. You will be responsible for a diverse range of tasks, including:

• Invoicing and WIP management;
• Accounts receivable & debtor management;
• Manage and coordinate key payroll functions, including the accurate and timely processing of weekly timesheets for a large workforce of 100+ employees;
• Roster allocation management;
• General administrative support to the project management team.

About you

We are seeking a self-motivated, detail-oriented team player with the following:

• Strong administrative and coordination skills;
• High attention to detail and excellent organisational ability;
• Previous experience in a similar site-based administrative role (highly regarded);
• Exposure to finance admin functions (desirable);
• Proficiency in Microsoft Office Suite;
• Experience with ERP systems such as Pronto or INX (desirable);
• Ability to manage competing deadlines and work autonomously;
• Valid ID and Work Rights in Australia.

The Mastermyne “Extras”

• Salary Packaging – boost your back pocket!
• Medibank Corporate Private Health Insurance discount of 8%;
• Group Income Protection Insurance, discounted premiums;
• Ride in Style – Motor Vehicle Novated Leasing;
• Baby Benefits – Primary & Secondary Caregiver's new arrival bonus and benefits to help parents support their family;
• A Bloody Great Cause – be rewarded each time you reach a Red Cross Blood Donation Milestone;
• Employee Recognition Rewards - You're a keeper!
• Employee Assistance Program (EAP), well-being assistance that’s free for all the family;
• Emergency shelter accommodation and paid domestic violence leave.