Administration Officer

Carinity; Hervey Bay; Presencial; AUD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Appealing not-for-profit salary‑packa​

Employee assistance program

Professional development and training

Work-life balance commitment

Opportunity to make a difference

Descripción de la vacante

Carinity Education Glendyne in Hervey Bay invites an Administration Officer to support a welcoming, well‑organised school environment for marginalised young people. You will handle reception, client inquiries, enrolment data, and provide clerical support to teachers and leadership.

Key tasks include processing invoices, managing basic accounts, and maintaining accurate student records. A Blue Card and basic WHS knowledge are valued.

Formación

• Experience in administrative office procedures and attention to detail.
• Excellent interpersonal skills and telephone manner.
• Experience handling invoices, accounts payable/receivable and credit card statements.
• Proficiency in Microsoft Office suite.
• Current Suitability for Working with Children Check (Blue Card).
• WH&S knowledge is highly regarded.

Responsabilidades

• Welcoming and assisting students, families, and visitors at reception.
• Managing reception, calls, emails, and enquiries.
• Maintaining enrolment, attendance, and school systems.
• Providing admin support to teachers and leadership.
• Preparing invoices and supporting financial administration.
• Promoting a positive, professional school culture with safety in mind.
• QCAA administration and accurate data entry.

Conocimientos

Administrative procedures

Interpersonal skills

Telephone etiquette

Invoices & accounts payable/receivable

Microsoft Office

Data entry / student systems

Herramientas

Microsoft Office Suite

Descripción del empleo

About the role:

Join a mission driven Christian organisation that’s making a real difference in the lives of young people. Based in beautiful Hervey Bay, you’ll enjoy the benefits of coastal living and a strong community spirit.

We are seeking compassionate and motivated Administration Officers to join the Carinity Education Glendyne school community. The Administration Officer is an integral member of the school community, helping to create a positive, supportive, and well‑organised environment where young people can thrive. Through responsive and professional administrative support, this role assists staff, students, parents, and community stakeholders in delivering a high‑quality Christian education experience for marginalised young people.

The position also provides valuable support to teachers and coordinates ordering and procurement processes to ensure resources are available when needed, enabling effective teaching and learning outcomes.

There are two permanent opportunities available: one full‑time position and one part‑time position. The part‑time position requires availability to work 2‑3 days per week.

Your day‑to‑day will involve:

• Welcoming and assisting students, families, and visitors while managing reception, calls, emails, and enquiries
• Maintaining accurate student enrolment, attendance, and other school systems
• Providing administrative support to teachers and leadership, including correspondence, photocopying, and resource management
• Preparing invoices and supporting financial administration
• Promoting a positive, professional, and inclusive school culture while ensuring a safe and supportive environment for all
• QCAA administration and accurate data entry

About you:

You are passionate about supporting youth and their families. You bring empathy, excellent communication skills, and the ability to collaborate with students, staff, and external professionals. You are organised, adaptable, and proactive in fostering a safe, supportive, and values‑driven school environment.

• Demonstrated experience in administrative office procedures and attention to detail
• Excellent interpersonal skills and telephone manner
• Demonstrated experience in managing invoices, basic accounts payable and receivable and credit card statements
• Demonstrated knowledge and skills in the use of the Microsoft Office suite
• Possession of current Suitability for Working with Children Check (Blue Card)
• Experience in or knowledge of WHS requirements is highly regarded

The benefits of joining the Carinity team

We’re part of Carinity, a not‑for‑profit Christian organisation committed to creating communities where people are loved, accepted and supported to reach their full potential. Our school offers holistic, engaging learning in a supportive environment where every child can thrive.

• Appealing not‑for‑profit (PBI) salary packaging options
• Access to an employee assistance program
• At Carinity we acknowledge the need to balance your work and personal life and are genuinely committed to this
• On‑going professional development and training
• Legitimate chance to make a real difference to the community, every day

Commitment to Child Safety and Wellbeing

As part of our commitment to protecting children and young people Carinity complies with Queensland's child safety legislation, including the Reportable Conduct Scheme.Prior to commencement the successful applicant must complete pre‑employment screening, including a Working with Children Check and National Police Check.

Carinity actively encourages and invites applications from people with disabilities and Aboriginal and Torres Strait Islander people for all our positions.