Administration Officer - St Patrick's College

Catholic Education - Diocese of Rockhampton; Mackay Regional; On-site; AUD 47,000 - 49,000; Part time

Benefits offered by this job

Superannuation 12.75%

Term-time salary option

Long service leave

Health insurance discounts

Fitness Passport

Leave entitlements

Professional development opportunities

Modern facilities

Job summary

St Patrick's College, Mackay, invites applications for an Administration Officer on a term-time continuing basis. The role is 38 hours per week with an hourly rate of $34.19–$35.64, pending experience. Commencement is 18 January 2027, with applications closing 20 November 2026.

The college emphasizes Catholic education values and high-quality administrative services. The successful candidate will provide professional administrative support to senior management, coordinate diaries and travel, and

Qualifications

• High level organisational and professional communication
• Strong time management and attention to detail
• Confidentiality and discretion in handling information

Responsibilities

• Provide wide-ranging administrative support to the leadership team and staff
• Respond to enquiries from staff, students, parents and public
• Arrange appointments, manage diaries, travel and accommodation bookings
• Assist in preparing internal and external publications and documents
• Draft meeting agendas and take/minute minutes
• Assist enrolment processes and respond to initial enquiries
• Monitor student welfare including sick bay procedures and medication handling

Skills

Organisational skills

Communication

Time management

Attention to detail

Interpersonal skills

Discretion

Reception duties

Education

Office administration qualification

Tools

Microsoft Office Suite

Record keeping software

Job description

Administration Officer - St Patrick's College

Position: Administration Officer
Commencement Date: Term 1, 2027 (18th January 2027)
Employment Status: Term-Time continuing
Hours per week: 38 hpw
Hourly Rate: $34.19 to $35.64 (pending experience)
Applications Close: Friday, 20 November 2026

About us

St Patrick’s Collegeembraces its motto of ‘Seek and Serve Christ’. It enjoys a rich history built on the Sisters of Mercy and Christian Brothers, St Patrick’s College is a co-education Catholic College with a combined current enrolment of approximately 1500 students. St Patrick’s College offers a unique experience for students, consisting of a dual campus concept catering exclusively for Years 7 to 10 at the Mercy Campus and Years 11 to 12 at the Senior Campus. Our students are encouraged to excel in personal growth and faith development in a learning environment that offers a broad-based curriculum. Our staff work collaboratively with students and their families in an attempt to challenge students to become active learners to prepare them for success in a variety of pathways.

Mackay, Queensland is located 970 kilometres north of Brisbane with a population of over 125,000. Mackay is known as the sugar capital of Australia and for our beautiful beaches and close proximity to the Great Barrier Reef and the Whitsunday Islands.

Your Role

An exciting opportunity exists to join the team at St Patrick's College, Mackay, in the position ofAdministration Officer. This is a term-time continuing position for 38hpw, commencing from Term 1, 2027 (18th January 2027).

We are seeking applicants who are highly organised and professional, with the ability to provide high-quality administrative support and contribute to the effective operation of the college.

In this role, the successful applicant will provide a variety of support services with a depth of knowledge and broad range of skills in order to serve the educational function of the College.

Typical duties include but are not limited to:

• Cary out a wide range of administrative duties at an advanced level to support the school leadership team and teaming staff that may include providing a welcoming reception, typing, word processing, maintaining manual and electronic records and assisting with school events and excursions.
• Respond to enquiries from and liaise with staff, students, parents and the public.
• Provide administrative support to senior management with tasks such as arranging appointments, the coordination of diaries and travel and accommodation bookings.
• Assist in the preparation of internal and external publications
• Draft agendas for meetings, prepare supporting documents and take and produce minutes.
• Assist in the enrolment function including handling initial enquiries and arranging interviews.
• Monitor and care for students in sick bay, complete appropriate documentation and follow procedures in relation to student sickness and dispensing of medications.

The successful applicant should be able to demonstrate:

• An understanding of, and a commitment to, the values of Catholic education.
• Excellent communication skills and organisational ability.
• Excellent attention to detail and time management skills.
• Well-developed interpersonal skills and a high proficiency of computer skills.
• Ability to work under pressure and work collaboratively with others to meet timelines
• High level of initiative and process thinking to ensure continuous improvement of processes.
• Ability to respond and adapt to changing priorities, whilst maintaining a positive solution focused outlook.
• Effective communication skills in order to speak with staff, students, parents, and visitors to the College
• A capacity for tact and discretion and an ability to maintain confidentiality

What we offer

• Competitive salary range - School Officer Level 3 - $34.19 to $35.64 (pending experience)
• Superannuation of 12.75% contribution
• Option for term-time staff to annualise salary
• Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
• Access to corporate health discounts with either Bupa or Westfund Health Insurance
• Access to Fitness Passport
• Excellent leave entitlements to suit various situations
• Induction, professional development and learning opportunities
• Modern facilities and resources

Mandatory Requirements

• A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
• Ability to perform the physical requirements of the role in a safe manner.

Further information

• For a confidential conversation please contact Scott McSherry, Deputy Principal, St Patrick's College, Mackay, on 07 4994 8700.
• Applications during the shortlisting phase will be kept confidential.

Applications Close: Friday, 20 November 2026.

Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.

About Us

Catholic Education - Diocese of Rockhampton, is a large, dynamic and growing organisation with a currentenrolment of approximately 18,220 students and a staff of approximately 3,400 in Kindergartens, EarlyLearning Centres, Outside School Hours Care Services, 31 Catholic Primary Schools and 8 Catholic Secondary Colleges.Catholic Education in the Diocese of Rockhampton serves communities from Bundaberg in the south to Mackayin the north and west to Longreach.

With a vibrant working environment, we provide excellent benefits for staff including professional andcareer development opportunities that build personal and organisational capability. We celebrate diversityin our workforce, and value the knowledge and skills that a diverse range of employees bring to theworkplace. Our staff are recognised as being central to achieving our mission and we have an emphasis oncaring and supporting teachers in both their vocation in working with students and other aspects of theirlives.