Administration Officer

Jason Ross Earthmoving; Emerald; On-site; AUD 45,000 - 65,000; Full time

Job summary

Jason Ross Earthmoving is seeking a detail-oriented Administration Officer to join our Emerald, QLD office. You will provide essential administrative support across the business and help ensure smooth office operations in a dynamic earthmoving environment.

Key duties include handling correspondence, filing, scheduling, invoicing and data entry. The role requires strong communication, reliability, and the ability to work both independently and as part of a team.

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.

Responsibilities

• Managing incoming and outgoing correspondence, including emails, post and general enquiries.
• Maintaining accurate and organised filing systems, both physical and digital.
• Scheduling appointments, meetings and coordinating diaries for management and staff.
• Preparing and processing administrative documentation, including invoices and reports.
• Providing general clerical support, including data entry and database management.
• Answering telephones and directing calls to appropriate personnel.
• Assisting with the organisation of company events and meetings.
• Supporting various departments with administrative tasks as required.
• Ensuring compliance with office policies and procedures.
• Maintaining office supplies and equipment inventory.

Skills

Administrative support

Organisational skills

Microsoft Office

Tools

Database systems

Job description

Jason Ross Earthmoving is a dynamic and established earthmoving, agricultural, mining and civil company operating in the Emerald region of Queensland. We pride ourselves on delivering high-quality services and solutions to our clients. Our team is committed to excellence, safety, and building strong relationships with our clients and partners. We are looking for dedicated professionals who share our values and are keen to contribute to our continued success.

About the role

We are seeking a detail-oriented and organised Administration Officer to join our team based at our town office in Emerald, QLD 4720. This role is integral to the smooth operation of our office, ensuring that our office functions run efficiently and effectively and will provide essential administrative support across the business. This position offers an excellent opportunity to develop your administrative career whilst working with a professional and growing organisation.

Key responsibilities

• Managing incoming and outgoing correspondence, including emails, post and general enquiries
• Maintaining accurate and organised filing systems, both physical and digital
• Scheduling appointments, meetings and coordinating diaries for management and staff
• Preparing and processing administrative documentation, including invoices and reports
• Providing general clerical support, including data entry and database management
• Answering telephones and directing calls to appropriate personnel
• Assisting with the organisation of company events and meetings
• Supporting various departments with administrative tasks as required
• Ensuring compliance with office policies and procedures
• Maintaining office supplies and equipment inventory

What we're looking for

• Proven experience in an administrative or office support role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Excellent attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional demeanour and a friendly, helpful approach to customer service
• Reliable and punctual with a strong work ethic
• Experience with software systems or databases is desirable
• A current driver's licence required