Administration Officer

Mercy Health Australia; City of Melbourne; On-site; AUD 60,000 - 76,000; Full time

Job summary

Mercy Place Parkville in Melbourne is seeking an organised Administration Officer to join the aged care team. You will support day-to-day operations, coordinate staff rosters, manage workforce data, and liaise with residents, families, and staff to ensure confidential, high-quality service.

You’ll work under the Precinct Manager, using Workday and Rostering systems to keep records accurate and up-to-date, while helping prepare reports and correspondence with a strong customer-service focus.

Qualifications

• Experience in administrative roles in aged care is preferred.
• Experience with rostering and workforce coordination.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to the Service Manager.
• Coordinate staff rosters and scheduling using Workday and RosterOn.
• Prepare reports, meeting minutes, and correspondence as required.
• Maintain accurate records, filing systems, and document storage.

Skills

Workday proficiency

Roster planning

Microsoft Office

Communication skills

Confidentiality

Customer service

Education

Relevant administrative qualification

Tools

RosterOn

Job description

Employment Type: Permanent Full-TimeLocation: Mercy Place Parkville, 1 Willam Street, Parkville Victoria 3052Upload with Application: Resume, cover letter, and all relevant qualificationsContact: Rajshree Bastianpillai | [e-mail] there’s life, there’s Mercy.Where there’s care, there’s You.Through the battles and the breakthroughs, we're there. Where will you be?For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that’s gone before, to grow your impact and gain experience that’s hard to find elsewhere.As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you’ll have the chance to make an impact and gain experience that’s hard to find elsewhere.At Mercy Health, it’s all about taking what we have and making it better.To do that, we need you.Join us at Mercy Health, and help our teams deliver even greater outcomes.About the OpportunityWe are seeking an organised, proactive, and customer-focused Administration Officer to join our aged care team. Reporting to the Precinct Manager, you will play a key role in the smooth day-to-day operation of the facility, providing high-quality administrative and rostering support to ensure efficient service delivery.Working closely with residents, families, staff, and management, you will assist with a range of administrative functions, workforce coordination, and office operations while maintaining a high standard of professionalism, confidentiality, and customer service.Provide comprehensive administrative support to the Service Manager and wider team, ensuring the smooth day-to-day operation of the facility.Coordinate and maintain staff rosters, including roster changes, shift coverage, workforce scheduling, and staffing allocations.Manage workforce administration processes using Workday, RosterOn, and other workforce management systems.Support the implementation, maintenance, and continuous improvement of rostering and workforce management systems.Ensure employee records, roster data, and staffing information are accurate, up-to-date, and maintained in accordance with organisational requirements.Facilitate effective communication between residents, families, staff, management, and external stakeholders.Prepare reports, meeting minutes, correspondence, and other administrative documentation as required.Maintain accurate filing systems, records management, and document storage processes.Provide training and support to staff on roster-related processes and system updates where required.Ensure compliance with organisational policies, aged care standards, privacy requirements, and confidentiality obligations.Deliver high-quality customer service while supporting managers and staff with a range of administrative and operational tasks.What You'll BringYou are reliable, compassionate, and highly organised, with a genuine commitment to supporting older Australians and delivering exceptional administrative support.Previous experience in an Administration Officer or similar administrative role, preferably within an aged care.Demonstrated experience in roster planning, scheduling, and workforce coordination.Experience using Workday, RosterOn, or similar workforce management and rostering systems is highly desirable.Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.Excellent written and verbal communication skills with the ability to build positive relationships across all levels.Strong organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.High level of accuracy in data entry, record management, and administrative processes.Strong customer service and interpersonal skills, with a professional and approachable manner.Ability to maintain confidentiality and handle sensitive information with discretion.Adaptable and technology-savvy, with the ability to quickly learn new systems, processes, and ways of working.A genuine commitment to supporting older people and contributing to a positive aged care environment.You will also be required to provide evidence of, or in the process of obtaining:Police checkReady to help us shape the future of healthcare?Join us and make a meaningful difference in people’s lives - and your career.Are you ready to apply for this role? Click Apply nowPlease contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture.We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We’re proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.