Administration Officer

Flanders Of Australia; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

FLANDERS in Queensland is seeking an Administration Officer to provide responsive, high-quality support across our operations. You will manage payroll processing, document control, and office workflows in a fast-paced industrial environment.

Reporting to the Human Resource Manager Australia, you will ensure audit-ready payroll records, maintain SharePoint libraries, and coordinate training records, visits, and compliance with safety procedures while maintaining confidentiality.

Qualifications

• Experience in administration, office coordination, or payroll support.
• Experience processing end-to-end payroll using HRIS systems.
• Strong self-management and ability to work autonomously.
• Excellent organizational skills with multiple priorities.
• High attention to detail in payroll, document control, and record-keeping.
• Confidential and customer-service oriented communication.
• Proficient in Microsoft Office and SharePoint.
• Eligible to work in Australia.

Responsibilities

• Manage end-to-end payroll processing with audit-ready records.
• Perform payroll reconciliations and resolve discrepancies.
• Respond to payroll-related queries from employees and managers.
• Administer and maintain SharePoint document libraries and permissions.
• Coordinate document workflows including training records.
• Manage visitor and contractor sign-in and safety inductions.
• Maintain accurate records across CSI, UKG, and Benchmark.
• Provide general admin support: printing, filing, mail distribution.
• Identify workplace hazards and report incidents per procedures.

Skills

Payroll processing

HRIS systems

Organization

Attention to detail

Customer service

MS Office

SharePoint

Confidentiality

Communication

Autonomy

Tools

UKG

Benchmark

CSI

SharePoint

Job description

FLANDERSis a world leader in renewing machines for heavy industry, specialising in some of the largest and most complex applications across mining, manufacturing, and industrial sectors. Our expertise spans the distribution, service, repair, design, and manufacture of electric rotating machines, along with cutting-edge automation, controls, systems integration, and AI-powered condition monitoring solutions.

What We Are Looking For:

We are seeking a proactive and detail-orientedAdministration Officerto provide responsive, high-quality administrative support across our business operations in Queensland.

This role reports directly to the Human Resource Manager of Australia, providing regular updates on payroll processing, administrative functions, and system audits, while ensuring operational efficiency and alignment with the organization's strategic objectives to drive overall business success.

Here's What You'll Do:

• Manage end-to-end payroll processing, ensuring accurate and timely employee payments while maintaining complete, compliant, and audit-ready payroll records.
• Perform payroll reconciliations each pay cycle, proactively identifying, investigating, and resolving discrepancies to ensure payroll accuracy.
• Respond promptly and professionally to payroll-related queries from employees and managers, providing effective support and issue resolution.
• Administer and maintained SharePoint document libraries, ensuring effective version control, document integrity, and appropriate user access permissions.
• Coordinate document management workflows, including job scanning, training records administration, and company documentation processes.
• Manage visitor and contractor check-in procedures, ensuring compliance with site sign-in requirements and workplace health and safety induction protocols.
• Maintain accurate employee and operational records across multiple business systems, including CSI, UKG, and Benchmark.
• Provide comprehensive administrative support, including printing, laminating, binding, photocopying, filing, and mail distribution.
• Identify and reported workplace hazards, incidents, injuries, near misses, and unsafe work practices in accordance with company health, safety, and incident reporting procedures.

Here's What You'll Need:

• Demonstrated experience in a similar administration, office coordination, or payroll support role.
• Experience processing end-to-end payroll using HRIS systems.
• Strong self-management skills with proven ability to work autonomously and use initiative.
• Excellent organizational skills with ability to manage competing priorities and deadlines.
• High attention to detail, particularly in payroll, document control, and record-keeping.
• Confident, friendly communication style with genuine customer-service mindset.
• Intermediate to advanced skills in Microsoft Office including Outlook, Word, Excel, and SharePoint.
• Ability to maintain confidentiality and exercise sound judgment with payroll and employee data.
• Valid work authorization in Australia.

You'll also need to meet pre-employment requirements including a medical assessment and drug & alcohol screening and hold a current Australian driver's licence.