Payroll & Admin Coordinator — Front Desk & Docs

Theuniversityunion; City of Brisbane; On-site; AUD 60,000 - 70,000; Full time

Job summary

FLANDERS Administration Officer position in Australia focuses on responsive payroll processing and comprehensive administrative support across the business. You will be the go-to person for payroll, document control and front-of-house tasks, ensuring accurate payments and audit-ready records.

Responsibilities include payroll reconciliation, SharePoint management, Dozuki updates, office-supply oversight, event coordination, and travel administration.

Qualifications

• Experience processing end-to-end payroll in UKG or similar.
• Payroll and document control experience.
• Strong organisational skills with attention to deadlines.
• Excellent communication and customer-service mindset.
• Ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Administer end-to-end payroll processing for FEAU, ensuring employees are paid accurately and on time.
• Complete payroll reconciliations and resolve discrepancies.
• Respond to payroll-related queries from employees and managers.
• Administer and maintain SharePoint document libraries and access permissions.
• Upload and update Dozuki procedures and work instructions.
• Manage document workflows including training records and other documentation.
• Identify gaps in document control and implement improvements.
• Monitor and reorder office supplies to avoid shortages.
• Coordinate office layout, moves and workspace presentation.
• liaise with vendors for equipment and consumables.
• Greet and check in visitors; manage sign-in and WHS induction.

Skills

Payroll processing

SharePoint

Dozuki

CSI

Benchmark

MS Office

Communication

Confidentiality

Autonomous work

UKG

Education

Certificate III/IV in Business Admin

Tools

UKG

Job description

FLANDERS Administration Officer position in Australia focuses on responsive payroll processing and comprehensive administrative support across the business. You will be the go-to person for payroll, document control and front-of-house tasks, ensuring accurate payments and audit-ready records.

Responsibilities include payroll reconciliation, SharePoint management, Dozuki updates, office-supply oversight, event coordination, and travel administration.