Administration Officer

Jobtailor; Bargara; On-site; AUD 50,000 - 65,000; Full time

Job summary

Jobtailor in Bargara, Queensland is seeking an experienced administrative professional to support the Service Manager and maintain day-to-day operations at the aged care residence.

You will manage rosters, HR administration, invoicing, front desk queries, and ensure confidentiality while liaising with residents and staff in a busy environment.

Qualifications

• Previous experience in an administrative role (aged care experience desirable).
• A current National Police Clearance.
• Strong administrative skills and ability to follow internal systems and processes.
• Excellent computer literacy across MS Suite and rostering software.
• Excellent time management skills and ability to balance competing priorities and deadlines autonomously.
• Refined verbal and written communication skills.
• Valid national police check.
• Must undergo a pre-employment medical assessment.

Responsibilities

• Provide clerical and receptionist support to the Service Manager.
• Assist smooth day-to-day operations of the aged care residence.
• Manage rosters and staff scheduling, including timely shift replacements.
• Handle visitor sign-ins and maintain accurate records.
• Provide front desk reception support and respond to general enquiries.
• Assist with HR administration, including onboarding and exit documentation.
• Support accounting tasks including invoicing, banking and financial documentation.
• Coordinate staff uniform orders.
• Foster professional relationships with residents, staff and external stakeholders.
• Maintain confidentiality and comply with workplace policies and procedures.

Skills

Administrative Skills

Staff Scheduling

MS Suite Proficiency

Verbal And Written Communication

National Police Clearance

Tools

MS Office Suite

Rostering Software

Job description

• Provide clerical and receptionist support to the Service Manager
• Assist smooth day-to-day operations of the aged care residence
• Manage rosters and staff scheduling, including timely shift replacements
• Handle visitor sign-ins and maintain accurate records
• Provide front desk reception support and respond to general enquiries
• Assist with HR administration, including onboarding and exit documentation
• Support accounting tasks including invoicing, banking and financial documentation
• Coordinate staff uniform orders
• Foster professional relationships with residents, staff and external stakeholders
• Maintain confidentiality and comply with workplace policies and procedures

Requirements

• Previous experience in an administrative role (aged care experience desirable)
• A current National Police Clearance
• Strong administrative skills and ability to follow internal systems and processes
• Excellent computer literacy across MS Suite and rostering software
• Excellent time management skills and ability to balance competing priorities and deadlines autonomously
• Refined verbal and written communication skills
• Valid national police check
• Must undergo a pre-employment medical assessment

Core Competencies

Demonstrates strong administrative capabilities, including staff scheduling, HR administration, and financial documentation support, while maintaining confidentiality and compliance with workplace policies. Proficient in managing day-to-day operations in an aged care environment, fostering professional relationships with residents and stakeholders.

Highest-signal resume keywords

• Administrative Skills
• Staff Scheduling
• MS Suite Proficiency
• Verbal And Written Communication
• National Police Clearance

ATS Optimization Keywords

Hard Skills

• Clerical Support
• HR Administration
• Invoicing
• Financial Documentation
• Rostering Software

Soft Skills

• Time Management
• Interpersonal Skills

Certifications & Qualifications

• National Police Clearance

Industry Keywords

• Aged Care
• Confidentiality
• Workplace Policies