Administration & Office Support

Merlot Residential Australia; Gold Coast City; On-site; AUD 54,000 - 64,000; Full time

Job summary

MERLOT Residential Australia is seeking an experienced Administration & Office Support professional to join our team in Southport, QLD. This full-time position plays a crucial role in ensuring the smooth operation of our office and supporting our residential services to clients.

You will manage day-to-day office operations, coordinate communications, maintain filing systems, and provide essential support to colleagues.

Qualifications

• Proven experience working in an administrative or office support role within a professional environment.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills with attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Experience with office management systems and scheduling software.
• Professional telephone manner and ability to interact courteously with internal and external stakeholders.
• Discretion and confidentiality in handling sensitive information.
• High level of accuracy particularly with figures and attention to detail in all administrative tasks.
• Flexibility

Responsibilities

• Support our Maintenance Manager and Vacate Manager
• Maintaining and organising office filing systems, both digital and physical, ensuring documents are accessible and stored securely
• Preparing and distributing correspondence to tenants and ensuring our white boards is kept up to date.
• Providing general administrative support to various personnel.
• Assisting with data entry and maintaining accurate records within company databases
• Performing other administrative tasks as required to support business operations

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Discretion & confidentiality

Flexibility

Data entry

Scheduling software

Tools

Microsoft Word

Microsoft Excel

Outlook

Office management systems

Scheduling software

Job description

MERLOT Residential Australia is seeking an experienced Administration & Office Support professional to join our team in Southport, QLD. This is a full-time position that plays a crucial role in ensuring the smooth operation of our office and supporting our residential services. As an integral member of our administrative team, you will be responsible for managing day-to-day office operations, coordinating communications, and providing essential support to enable our business to deliver exceptional residential services to our clients.

Key responsibilities:

• Support our Maintenance Manager and Vacate Manager
• Maintaining and organising office filing systems, both digital and physical, ensuring documents are accessible and stored securely
• Preparing and distributing correspondence to tenants and ensuring our white boards is kept up to date.
• Providing general administrative support to various personnel.
• Assisting with data entry and maintaining accurate records within company databases
• Performing other administrative tasks as required to support business operations

What we're looking for

• Proven experience working in an administrative or office support role within a professional environment
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills with attention to detail
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with office management systems and scheduling software
• Professional telephone manner and ability to interact courteously with internal and external stakeholders
• Discretion and confidentiality in handling sensitive information
• High level of accuracy particularly with figures and attention to detail in all administrative tasks
• Flexibility