Administration & Office Operations Specialist

ONEFOCUS CONSOLIDATED PTY LTD; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Wellbeing days

Job summary

ONEFOCUS CONSOLIDATED PTY LTD is seeking an organised, proactive Administration Assistant to support the smooth day-to-day operation of our Melbourne office across insurance broking, private wealth and accounting & advisory teams.

This full-time, on-site role involves welcoming clients, handling calls and correspondence, coordinating suppliers and events, processing invoices, and leveraging AI-enabled tools to improve processes.

Qualifications

• Previous experience in administration in professional services.
• Strong organisational skills and attention to detail.
• Clear written and verbal communication.
• Ability to manage competing priorities and work independently.
• Experience with AI tools to improve productivity.
• Experience with Xero or similar accounting software.
• Basic knowledge of accounting helpful.

Responsibilities

• Welcoming clients and visitors
• Managing incoming calls, mail and general correspondence
• Coordinating office supplies, maintenance and contractors
• Processing and paying supplier invoices
• Reconciling credit card and bank transactions
• Providing general administrative support across the business

Skills

Administration experience

Attention to detail

Communication skills

Time management

Problem solving

Tools

Microsoft Office

Xero

Hubdoc

Job description

ONEFOCUS CONSOLIDATED PTY LTD is seeking an organised, proactive Administration Assistant to support the smooth day-to-day operation of our Melbourne office across insurance broking, private wealth and accounting & advisory teams.

This full-time, on-site role involves welcoming clients, handling calls and correspondence, coordinating suppliers and events, processing invoices, and leveraging AI-enabled tools to improve processes.