Administration & Data Officer - Community Justice Support

Victorian Aboriginal Legal Service; City of Greater Shepparton; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Leave loading 17.5%

Extra annual leave

Salary packaging

Professional development

Inclusive workplace

Job summary

Victorian Aboriginal Legal Service (VALS) invites applications for an ACJP Administration Officer in Shepparton. This role supports the Aboriginal Community Justice Panel (ACJP) with routine data entry, record keeping, scheduling and reporting under the Site Coordinator’s supervision.

The position emphasizes accuracy, confidentiality and adherence to established guidelines, with duties spanning administrative support, data management and compliance to ensure high‑quality service delivery for

Qualifications

• Demonstrated experience in administrative or data entry roles.
• Strong attention to detail and accuracy in data handling and record keeping.
• Ability to follow established procedures and work effectively under supervision.
• Basic understanding of data systems and reporting requirements.
• Good organisational and time management skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Understanding of, or willingness to work within, culturally safe and community‑controlled service environments.

Responsibilities

• Provide general administrative support to the ACJP Site Coordinator, including scheduling meetings, managing calendars and preparing minutes.
• Assist with coordination of routine meetings and administrative activities as directed.
• Maintain orderly and accurate administrative records in line with ACJP requirements.
• Support ACJP Workers to complete call‑out data sheets for every shift, ensuring required information is captured.
• Input call‑out data sheet information into the relevant data management system on a weekly basis.
• Ensure data is entered accurately, completely and in accordance with data collection guidelines.
• Support the ACJP Site Coordinator to review service data and prepare required reports.
• Assist in the preparation of reports for the CEO, ACJP Executive Committee and funding bodies as required.
• Ensure reporting deadlines are met, and documentation is complete and auditable.
• Work under the supervision of the Site Coordinator, following established processes and procedures.
• Maintain confidentiality of all clients, service and workforce information.
• Escalate data or administrative issues to the Site Coordinator as required.

Skills

Administrative experience

Data entry

Attention to detail

Record keeping

Time management

Confidentiality

Procedural adherence

Job description

Victorian Aboriginal Legal Service (VALS) invites applications for an ACJP Administration Officer in Shepparton. This role supports the Aboriginal Community Justice Panel (ACJP) with routine data entry, record keeping, scheduling and reporting under the Site Coordinator’s supervision.

The position emphasizes accuracy, confidentiality and adherence to established guidelines, with duties spanning administrative support, data management and compliance to ensure high‑quality service delivery for