Administration Coordinator - NFP

Revise Recruitment; Sydney; Hybrid; AUD 45,000 - 48,000; Part time

Job summary

Revise Recruitment has partnered with the Royal College of Pathologists of Australasia (RCPA) to recruit an Administration Coordinator for a part-time role. The position offers hybrid work in Sydney and remote options Australia-wide, with 0.6 FTE (22.8 hours per week) and a salary range of $75–80k pro rata for the part-time arrangement.

You will support the journal’s submissions and publishing processes, coordinating with authors, reviewers and editors while ensuring detailed, process-driven

Qualifications

• Administrative experience across reception, coordination or office support.
• Ability to manage multiple tasks with deadlines.
• Excellent written and verbal communication.
• Experience with checklists and process-driven workflows.

Responsibilities

• Receive and process new and revised article submissions
• Check submissions against journal requirements and guidelines
• Track articles through each stage of the review and approval process
• Communicate with authors, reviewers and editors via email
• Follow up outstanding information and keep processes moving

Skills

Attention to detail

Organisation

Stakeholder communication

Email correspondence

Job description

Administration Coordinator – NFP

The Royal College of Pathologists of Australasia (RCPA)

$75-80k plus super FTE pro rata for part time

Part-time 0.6 FTE 22.8 hours per week

Permanent

Sydney: Hybrid, 1 day per week in the office | Australia-wide: Remote

About the Company

Revise Recruitment has partnered with the Royal College of Pathologists of Australasia (RCPA) to recruit an Administration Coordinator.

RCPA is the leading organisation representing pathologists and senior scientists across Australasia, supporting the profession through education, training, advocacy and professional standards.

The College also publishes Pathology, its scientific journal, which shares peer-reviewed research from scientists and researchers around the world.

You do not need to understand pathology or scientific publishing to join the team. What matters is being a great administrator who can follow detailed and structured processes simultaneously whilst communicating with multiple stakeholders.

About the Role

Reporting to the Managing Editor, you will provide the administration that keeps the journal's articles and publishing processes moving.

Think checklists, systems, deadlines and lots of attention to detail. You will receive article submissions, check that the required information is there, track them through a structured review process and communicate with authors, reviewers and editors along the way.

There can be plenty of back and forth by email, so you will need to be organised, responsive and comfortable following up when something is missing or needs changing.

Once articles have completed the review process, you will help ensure everything is accurate and ready to move through to production and publication. It is a process-driven administration role where accuracy, organisation and follow-through matter far more than previous editorial experience.

About the Person

You could come from almost any administrative background. You might currently work as an Administrator, Team Assistant, Office Administrator, Membership Administrator, Program Administrator or Coordinator. What is more important is how you work.

You are naturally methodical and organised. You like checklists, follow processes carefully and notice the small things other people can miss. You are comfortable managing several pieces of work at different stages and do not need someone reminding you what needs to happen next.

You will also be a good communicator. While much of the role is systems and process focused, you will regularly liaise with authors, reviewers and internal stakeholders, so you will be confident, professional and comfortable following things up.

Duties

• Receive and process new and revised article submissions
• Check submissions against journal requirements and guidelines
• Track articles through each stage of the review and approval process
• Communicate with authors, reviewers and editors, primarily via email
• Follow up outstanding information and keep processes moving