Operations Coordinator (Freight & WSO)

Iss Global; City of Melbourne; On-site; AUD 39,000 - 50,000; Part time

Benefits offered by this job

Free onsite parking

ISS employee benefits

Career development

Job summary

ISS is seeking a tech-savvy Administration Coordinator for the Melbourne Airport aviation team. The role focuses on administrative and rostering support, with exposure to workforce scheduling and onboarding in a fast-paced environment.

Ideal candidates are proactive, detail-oriented, and able to work from 1:00pm to 6:00pm, Monday to Friday. This is a part-time opportunity offering visibility across airport operations and potential pathways for career growth.

Qualifications

• Previous administration or coordination experience.
• Understanding of rostering or workforce scheduling.
• Strong computer skills and ability to learn new systems quickly.
• Excellent organisational and time management skills.

Responsibilities

• Provide administrative and rostering support across a busy operational environment.
• Maintain employee records, compliance, and onboarding activities.
• Support rostering, scheduling, and workforce data accuracy.
• Collaborate with stakeholders to ensure smooth operations.

Skills

Administration

Rostering

Tech-Savvy

Communication

Organisational

Confidentiality

Independent Work

Stakeholder Engagement

Tools

UKG

Job description

Administration & Office Support, Workforce Planning

Are you someone who has a strong work ethic, takes ownership of outcomes, and combines this with the adaptability, digital literacy, and innovative thinking needed to thrive in a modern workplace?

We're looking for a tech-savvy and proactive Administration Coordinator to join our Aviation team at Melbourne Airport. This is an exciting opportunity for someone with strong administration experience and exposure to rostering who enjoys working with people, systems, and processes.

About the Role

Reporting to the Operations Manager, you'll provide administrative and rostering support across a busy operational environment, including workforce scheduling, employee records, compliance, and onboarding activities.

We're looking for someone who is proactive, tech-savvy, and eager to learn, with a strong work ethic and attention to detail. This role is ideal for recent graduates or early-career professionals looking to build a career in the aviation industry and gain exposure to airport operations.

This is a part-time opportunity (30 hours per week), working predominantly 1:00pm to 6:00pm, providing overlap for operational handovers and team support.

What You'll Bring

• Previous administration or coordination experience
• Understanding of rostering or workforce scheduling
• Strong computer skills and confidence learning new systems quickly
• Excellent organisational and time management skills
• A high level of attention to detail and accuracy
• Strong communication and stakeholder engagement skills
• Ability to work independently while contributing to a collaborative team
• Professionalism when handling confidential information
• Ability to work under pressure

Highly Desirable

• Experience using UKG or similar workforce management systems

Why Join Us?

• Part-time hours that support operational handovers
• Free onsite parking
• Access to ISS employee benefits and discounts
• Opportunity to build your career within a global organisation
• Supportive and inclusive team culture
• Ability to obtain and maintain an ASIC (Aviation Security Identification Card)
• Current unrestricted driver's licence and reliable transport
• Must be able to work Monday to Friday

Join a Team Where You Can Make an Impact

If you're a fast learner who enjoys administration, rostering, and supporting busy operations, we'd love to hear from you.

A Place for Everyone

ISS is committed to fostering a workplace where inclusion, respect, and diversity are celebrated. We encourage applications from Aboriginal and Torres Strait Islander peoples, Veterans, people with disability, people from diverse cultural backgrounds, and members of the LGBTIQA+ community.

We are proud to be an ethical employer, recognised for providing fair pay, safe working environments, and opportunities for our people to thrive.

ISS IS A PLACE TO BELONG. A PLACE TO GROW. A PLACE TO BE YOU.