Administration Assistant - People, Support and Culture Charlestown, NSW

Allambi Care; Newcastle-Maitland; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Full Time Employment

4 weeks annual leave

1 roster day off per month

Fringe Benefits Tax (salary sacrifice)

Monday - Friday work week

Job summary

Allambi Care is seeking an Administration Assistant within the People Support and Culture team to back employees and clients alike. This role offers a stepping stone into Human Resources for those who enjoy admin and behind-the-scenes work.

The position covers governance, licensing, recruitment, return to work and client welfare/safeguarding. A cover letter addressing essential criteria is required, along with a complete resume and two references.

Qualifications

• Perform data entry with accuracy and conciseness.
• File and maintain client records, digital and hard copy.
• Prioritise and complete tasks on demanding timelines.
• Coordinate with multiple stakeholders professionally.
• Negotiate and resolve problems to achieve positive outcomes.
• Work autonomously and as part of a team.
• Utilise Microsoft Office for word processing, spreadsheets and emailing.
• Strong written, oral and interpersonal communication.
• Experience in administration, systems and reception.

Responsibilities

• Support governance and licensing processes.
• Assist with recruitment activities.
• Coordinate return-to-work programs.
• Support client welfare and safeguarding efforts.

Skills

Data entry

Record management

Task prioritisation

Stakeholder liaison

Problem solving

Autonomy

Microsoft Office

Communication

Administration

Education

Administration qualification

Tools

Microsoft Word

Excel

Outlook

Job description

We are currently seeking applications for the position of Administration Assistant for our People Support and Culture department, Working with a bunch of legends to support the employees of Allambi Care.

This is a great opportunity for those wanting a steppingstone into the Human Resources world or those who love admin, this role gives a greater understanding of the background work involved in supporting staff employees and our clients.

This is a diverse role, covering off on governance, licensing, recruitment, return to work and client welfare and safeguarding.

If you are interested, please review the attached position description for a break down on the tasks and responsibilities of this role.

Essential Criteria

• Perform data entry ensuring accuracy and conciseness
• File and maintain client database records both digital and hard copy
• Experience in Prioritising, organising and completing set tasks given according to demanding timelines
• Experience in coordinating and liaising professionally with multiple stakeholders.
• Negotiate and achieve positive outcomes when problem solving and conflict resolving.
• Work autonomously, independently and as part of a team
• Utilise Microsoft office applications – word processing, spreadsheet, internet, multiple calendars and emailing
• Strong and effective communication via written, technological, oral and interpersonal avenues
• Experience in administration, systems and reception

Desirable

• Experience in Out Of Home Care programs.
• Knowledge of Allambi Care policies and procedures
• Hold an Administration qualification.

What is on offer?

• Full Time Employment
• 4 weeks Annual leave per year
• 1 Roster Day Off per month
• Opportunity to receive Fringe Benefits Tax (salary sacrifice) on commencement of employment
• Monday - Friday work week.

Must have these documents if successful

• Current Working with Children Check (for paid employment - can be obtained via https://www.service.nsw.gov.au/transaction/apply-working-children-check)
• Current NDIS Worker Check: (can be obtained via https://www.service.nsw.gov.au/transaction/ndiswc-apply)
• Current First Aid Certificate (Provide First Aid; Course Code HLTAID003)
• National Police Check (this must be obtained via https://www.employmentscreeninggroup.com/au/allambi/)
• Drivers License
• Comprehensively insured vehicle
• Two professional references

If you meet the above criteria and you’re interested in contributing to an organisation that values the highest level of quality in everything it sets out to achieve, we want to hear from you!

Please note, applications must include a cover letter addressing above essential criteria and a complete resume including two professional references.

Allambi Care is an Equal Employment Opportunity (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability.

We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.