Operations Team Support Officer (part-time)

Clayfield College; Albion; On-site; AUD 35,000 - 50,000; Part time

Benefits offered by this job

Up to 12.75% employer superannuation

Salary Packaging

Employee Assistance Program - AcaciaEP

Job summary

Clayfield College is seeking an Operations Team Support Officer (part-time) to provide high-level administrative coordination to the Operations Manager across maintenance, facilities, contractor services, WHS and compliance. The role acts as a central point for information, records and actions and supports multiple stakeholders.

The ideal candidate will have strong organisational skills, discretion and the ability to manage competing priorities with limited supervision.

Qualifications

• Proven administrative experience supporting multiple stakeholders.
• Strong judgment, professionalism and confidentiality.
• Ability to work independently and collaboratively.

Responsibilities

• Provide administrative support to Operations Manager and coordinate documentation.
• Support maintenance, facilities and contractor coordination and compliance tasks.
• Assist with meetings, tender documents and file storage.
• Maintain accurate digital records and support project administration.

Skills

Organisational skills

Written and verbal communication

Discretion and confidentiality

Stakeholder management

Microsoft Office

Ability to work with limited supervise

Tools

Microsoft Office Suite

HRIS systems

Job description

Operations Team Support Officer (part-time)

Clayfield College is a leading independent school, owned and governed by the Presbyterian and Methodist Schools Association (PMSA) on behalf of the Presbyterian and Uniting Churches. The College is a co-educational day and boarding school in Clayfield, Brisbane, that offers boys and girls all the benefits of single-sex and co-education on one campus through the distinctive Parallel Learning model.

Our education framework is intentionally structured to maximise students’ growth from Pre-Prep to Year 12. Clayfield provides outstanding opportunities beyond the regular curriculum, and across all ages, so every child has the opportunity to let their light shine.

About the role

The Operations Team Support Officer provides high-level, professional administrative coordination and support to the Operations Manager across a portfolio of facilities including (but not limited to) maintenance, pool operations, contractor services, workplace health and safety and compliance and project management.

The role is a broad, service-focused role that acts as a central coordination point for operational information, requests, records and actions. The position works across multiple priorities and stakeholders, uses sound judgement and initiative, and maintains accurate records and professional communication to internal and external stakeholders. The role supports operational delivery and compliance administration but does not replace the technical accountabilities of qualified trades, contractors, project consultants or designated WHS & Compliance specialists.

Please note, this is a part-time role, working 28 hours per week.

Responsibilities

The responsibilities listed below are indicative and may be adjusted over time to reflect evolving operational needs.

1. Provide administrative support to Operations Manager

• Assist with the preparation of correspondence, reports, briefing notes and presentations.
• Act as a central coordination point for Operational documentation and information flow.
• Support cross-portfolio projects and initiatives as directed.
• Create systems and processes to ensure appropriate storage of files and information.
• Provide support across a portfolio of building projects, including but not limited to coordination of meetings, tender documents, tracking of applications and approvals documents, ensuring appropriate digital storage.

2. Maintenance and Facilities Support

• Provide administrative support for operations and facilities functions, including:
• Follow-up of outstanding maintenance actions
• Liaison with contractors and external service providers as directed
• Preparation of requisitions in line with Accounts procedures
• Support with contract management services
• Providing a point of contact for external hire contracts
• Maintenance of digital records, certificates, plans and compliance documentation
• Support operational planning for school events where facilities or contractor coordination is required.

3. Systems, Records and Process Improvement

• Ensure accurate, consistent and secure record-keeping across corporate portfolios.
• Maintain digital filing systems in accordance with College requirements.
• Identify opportunities for improved administrative processes and workflow efficiencies.
• Support change management initiatives through clear documentation and communication

Reporting Relationships

The Operations Team Support Officer is ultimately responsible to the Principal, however, on a day-to-day basis, reports to the Operations Manager.

Skills and Attributes

• Highly developed organisational and administrative skills.
• Ability to manage competing priorities across multiple leaders.
• Strong written and verbal communication skills.
• High level of discretion and ability to maintain confidentiality.
• Demonstrated initiative and ability to work with limited supervision.
• Strong attention to detail and commitment to accuracy.
• Ability to build effective working relationships across diverse teams.
• Competency in Microsoft Office and willingness to learn College-specific systems (e.g TASS, Upkeep, HRIS)

Key Selection Criteria

• Demonstrated experience in an administrative role, with proven ability to support multiple stakeholders in a multi-faceted / complex environment.
• Strong judgment, professionalism and confidentiality.
• Ability to work both independently and collaboratively.
• Highly developed interpersonal and communication skills
• Excellent interpersonal, organisational and administrative skills
• Applicants for this position must be supportive of the Christian aims and mission of the Presbyterian and Methodist Schools Association and be able to contribute to the strategic vision of Clayfield College.

How You’ll Benefit

• Up to 12.75% employer superannuation.
• Part of a strong, collegial team, committed to mutual success
• Salary Packaging
• Access to our Employee Assistance Program - AcaciaEAP

Applications close: 28 September 2026.

Clayfield College is a Child Safe organisation with a demonstrated commitment to the safety and wellbeing of children with a zero-tolerance approach to the abuse of children in our care. Successful candidates will be required to support the PMSA's Child Protection Policy and Procedures and commit to their implementation upon commencement.