Administration Assistant -Maternity Leave Cover

Sculpt Fireplaces Pty Ltd; Mornington; On-site; AUD 50,000 - 60,000; Full time

Job summary

Sculpt Fireplaces Pty Ltd in Mornington VIC is seeking an Administration Assistant to cover maternity leave for a minimum of 12 months, starting immediately. Hours are Monday to Friday, 8am–4pm, with responsibilities across reception, filing, order processing, and general office support.

The role requires a professional, customer-focused approach, strong organisational skills, and proficiency in Microsoft Office and MYOB.

Qualifications

• Experience providing administrative support and front-desk duties.
• Proficiency with Microsoft Office and MYOB.
• Professional and client-focused approach.

Responsibilities

• Handle telephone/reception input as required.
• Process emails, filing, and general admin tasks.
• Provide office support including inventory management and cleaning.
• Attend meetings and prepare clear reports when requested.
• Process invoices and orders from customers; update quotes and digital assets.
• Maintain compliance records and safety documents.

Skills

Customer service

Communication

Organisational skills

Time management

Attention to detail

MS Office

MYOB

Tools

MYOB

Excel

Outlook

Word

Job description

Administration Assistant -Maternity Leave Cover

Sculpt Fireplaces Pty Ltd – Mornington VIC

To provide administrative support for the Employer. You will have various duties and responsibilities. This will provide an opportunity to apply theoretical knowledge to practical work-based activities. Back fill of maternity leave for a minimum contract of 12 months commencing immediately. Hours of work Monday to Friday 8am to 4pm.

Key responsibilities

• Telephone/reception input as required
• Job specific emailing and filing
• Provide all necessary office support to the team including stationary management, kitchen management and general cleaning
• Attend meetings as scheduled or requested
• Prepare clear, professional reports for presentation and discussion at meetings, when requested
• Order processing: entering, processing and invoice orders from customers
• Procurement and Inventory: generate purchase orders for inventory orders
• Pricing and Quotations: assist with preparing precise quotes for customers and updating digital assets with seasonal price changes
• Compliance and Safety Records: maintain accurate files for product warranty claims, compliance certificates and technical data sheets

About you

• Professional approach when dealing with clients in person and on the telephone (essential)
• Positive approach to change (essential)
• Ability to work under pressure
• Organisational and time management skills
• Excellent attention to detail
• Customer service focused: committed to providing exceptional customer service across all channels – written, phone and face to face
• Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience. Able to follow instructions and ask questions when uncertain of information or process
• Teamwork: willingness to assist and support others as required and get on with team members
• Basic knowledge of Microsoft Office Suites: Outlook, Word, Excel and MYOB