Operations Manager - Maternity Contract

Investing Platform; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Handover training

Parental leave coverage

Job summary

Figure 8 Capital in Caringbah, NSW seeks an organised Office Administrator to cover operations during a parental leave. The role is broad, spanning administration, marketing, systems and investor support, with a thorough handover and training period before leave begins.

The initial contract is 9–12 months, with a real possibility of ongoing work. In-office, 8:00am–4:00pm, Monday to Friday, working closely with a small directorship and sales team.

Qualifications

• Experience in an office administration, operations or executive support role.
• Strong written and verbal communication with excellent attention to detail.
• Confident with marketing tools and creating branded materials (eDMs, documents, presentations).
• Systems mindset for setting up automations, CRM workflows and documented procedures using AI software.
• Ability to work independently, maintain confidentiality and handle sensitive information.
• Proficiency across office and productivity software (e.g. Microsoft Office, AI tools, CRM systems).

Responsibilities

• Office Administration: Provide administrative support to the management team, manage correspondence and documentation, assist with scheduling and calendar management, coordinate meetings and office functions, maintain supplies and facilities, undertake other duties as assigned.
• Marketing & Communications: Manage in-house marketing, design and send eDMs, create branded documentation, work with lead generation marketing to improve lead quality and reporting.
• Systems & Operations: Set up automations and systems for lead management.
• Investor Relations & Compliance: Review investor documentation for accuracy, support HVL events and investor engagement.

Skills

Communication skills

Office administration

Marketing tools

CRM workflows

AI software

Microsoft Office

Confidentiality

Tools

CRM systems

Claude Co-work

Marketing automation

Microsoft Office

AI tools

Job description

Full time covering a Maternity Leave, however with the view for the role to be ongoing for the right candidate.

Commencement

February 2027 (with a handover period beforehand)

Hours

Full-time, Monday to Friday, 8:00am - 4:00pm, in-office

Remuneration

Above Industry Standard for right candidate.

About Us

Figure 8 Capital is a boutique financial services firm and a Corporate Authorised Representative of Mondari Capital Group Pty Ltd (AFSL 294138). We operate the Investing Platform brand, a FinTech platform that showcases curated investment and property opportunities to wholesale and sophisticated investors.

Our office in Caringbah is a close-knit, fast-moving environment supporting a small directorship and sales team. Operations sit at the centre of everything we do, and this role keeps the business running smoothly across administration, marketing, systems and investor support.

The Opportunity

We are seeking an organised, proactive Office Administrator to cover our operations function during a period of parental leave. This is a genuinely broad role for someone who enjoys wearing multiple hats; one day coordinating the office and management team, the next designing and sending marketing campaigns, building systems, or reviewing investor documentation.

The initial contract is expected to run for 9-12 months (final term to be confirmed), with a real possibility of continuing in an ongoing capacity. A thorough handover and training period will be provided before the leave commences.

Key Responsibilities

Office Administration

• Provide administrative support to the management team
• Manage office correspondence and documentation
• Assist with scheduling and calendar management
• Coordinate meetings and office functions
• Maintain office supplies and facilities
• Undertake any other duties reasonably assigned by the Company

Marketing & Communications

• Manage all marketing and communications in-house
• Design and send all eDMs (email direct marketing)
• Create branded documentation
• Work closely with the lead generation marketing team to improve lead quality and reporting

Systems & Operations

• Set up automations and systems for lead management

Investor Relations & Compliance

• Review investor documentation for accuracy
• Support HVL events and investor engagement

About You

We're looking for someone who is highly organised, detail-oriented and comfortable managing competing priorities in a professional financial services environment. You take ownership, communicate clearly, and are happy to roll up your sleeves across a variety of tasks.

Ideally you will bring

• Proven experience in an office administration, operations or executive support role
• Strong written and verbal communication skills, with excellent attention to detail
• Confidence with marketing tools and creating professional, branded materials (eDMs, documents, presentations)
• A systems mindset comfortable setting up automations, CRM workflows and documented procedures using AI software.
• The ability to work independently, maintain confidentiality and handle sensitive information appropriately
• Proficiency across office and productivity software (e.g. Microsoft Office, AI tools, CRM systems)

Highly regarded (advantageous)

• Experience in financial services, particularly in a compliance or compliance-support capacity
• Familiarity with CRM platforms and marketing automation, using Claude Co-work or other AI tools.
• Exposure to investor communications or wholesale/sophisticated investor environments

Why Join Us

You'll join a supportive, ambitious team where your work has genuine impact. This is a varied, hands-on role with real scope to shape how the business operates and, for the right person, the opportunity to stay on beyond the contract. Our business is in a scaling phase, so with the company growing, more opportunities will arise.