Administration Assistant

Altius Group; Sydney; On-site; AUD 52,000 - 68,000; Full time

Job summary

Altius Group’s PeopleSense division is seeking a Full-time Administration Officer in Sydney, NSW. You’ll coordinate service delivery for internal and external stakeholders, support reception duties, manage client records, and process payments in a fast-paced environment.

You will work under the Administration Team Lead to ensure a smooth, professional experience across touchpoints and demonstrate strong communication, attention to detail and the ability to adapt to changing priorities.

Qualifications

• Strong communication skills, both written and verbal.
• High attention to detail and a vigilant approach to accuracy.
• Ability to manage shifting priorities and work both independently and collaboratively.

Responsibilities

• Managing email correspondence, diary/calendar coordination and general office administration.
• Supporting reception duties including greeting clients, check-in/check-out, and site access for visitors.
• Maintaining accurate, confidential client records and files, and processing client payments.

Skills

Strong communication

Attention to detail

Prioritisation & independence

Professionalism with clients

Job description

Get to know PeopleSense by Altius
PeopleSense by Altius, a subsidiary of Altius, has been providing psychological services since 1998. PeopleSense provide support to a range of clients in business, government and privately, throughout Australia. As a market and innovation leader in the industry, our team of over 170+ psychologists across Australia, support people to realise their health potential by delivering contemporary and evidence based interventions to clients and customers.

About the Role

We're looking for Full time Administration Officer to join our team, providing essential coordination of service delivery for internal and external stakeholders. Reporting to the Administration Team Lead, you'll help ensure a smooth, professional experience across all touchpoints in a dynamic, fast-paced environment.

What You’ll Be Doing

• Managing email correspondence, diary/calendar coordination and general office administration
• Supporting reception duties including greeting clients, check-in/check-out, and site access for visitors
• Maintaining accurate, confidential client records and files, and processing client payments

What We’re Looking For

• Strong communication skills, both written and verbal
• High attention to detail and a vigilant approach to accuracy
• Ability to manage shifting priorities and work both independently and collaboratively
• A professional, well-presented and courteous approach with clients and colleagues

We are a Circle Back Initiative Employer - we commit to respond to every applicant.

Altius is an Equal Opportunity Employer and an inclusive workforce. Research has shown that, in Australia, women, people living with disability, LGBTQIA+, First Nations people, and those from minority groups are less likely to apply for a role because they feel they will not be successful. We believe in the strength of diversity and inclusion, and we would like to strongly encourage those who identify with any of these groups to apply for a role with us.