Administration Assistant

Employers Mutual Management Pty Ltd; Newcastle City Council; Hybrid; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Work-from-home flexibility

Health insurance & gym membership

RewardsHub discounts

Learning & development

Employee Assistance Program

Annual salary reviews

Parental leave 16 weeks

Job summary

EML is seeking an Administration Assistant in Newcastle to support our claims teams by coordinating activities, arranging appointments, travel and interpreter services, and ensuring accurate documentation. This permanent, full-time role offers work-from-home flexibility up to 3 days per week from month three, subject to performance and approval.

The ideal candidate will have strong computer literacy, outstanding attention to detail, and solid time management.

Qualifications

• Strong computer literacy and the ability to quickly learn new systems across multiple platforms.
• Excellent attention to detail and time management to meet deadlines.
• Clear and professional written and verbal communication skills, with a proactive approach to queries.

Responsibilities

• Support claims teams by coordinating and progressing claim activities.
• Arrange appointments, travel and accommodation for injured workers as needed.
• Liaise with providers to obtain clinical notes, reports and other required information.
• Organise medical investigations, police reports and interpreter services.
• Maintain accurate claim records and prepare supporting documentation and correspondence.

Skills

Computer literacy

Attention to detail

Time management

Written and verbal communication

Data entry

Job description

EML is a leading Workers Compensation and Personal Injury Claims Management business. Our goal is to help people get their lives back through ongoing support during their return-to-work journey. We continue to experience ongoing growth and now have over 4,000 dedicated employees. We foster a learning culture that allows for us to continually invest in our employees ensuring a long-term career here at EML.

THE OPPORTUNITY

As part of our diverse team based in Newcastle, you will help make a positive impact on someone’s life every day. You will feel great satisfaction knowing your talent and hard work has a purpose. As an Administration Assistant, you will play a vital role in supporting our claims teams by keeping things running smoothly behind the scenes. From coordinating claim activities and booking medical appointments to organising travel, investigations and interpreter services, you’ll be the one making sure no detail is missed. You’ll liaise with providers to gather reports and clinical notes, keep claim records up to date, and prepare accurate, professional documentation that supports our work every step of the way. This will be a permanent, full time position based in either our Newcastle office, with work-from-home flexibility (up to 3 days per week) considered from month three, subject to performance and approval.

YOUR RESPONSIBILITIES

• Support claims teams by coordinating and progressing claim activities.
• Arrange appointments, travel and accommodation for injured workers as needed.
• Liaise with providers to obtain clinical notes, reports and other required information.
• Organise medical investigations, police reports and interpreter services.
• Maintain accurate claim records and prepare supporting documentation and correspondence.

ABOUT YOU

Strong computer literacy with the ability to quickly learn new systems and navigate multiple platforms. Excellent attention to detail and time management, with a focus on meeting deadlines and staying organised. Confident working both independently and as part of a collaborative, diverse team environment. Clear and professional written and verbal communication skills, with a proactive approach to queries and follow-ups. Solid data entry experience, with a focus on accuracy and maintaining confidential information would be highly regarded.

WHAT WE OFFER

We stand together as equals. EML is an equal opportunity employer so by coming to work for us, you will be part of a culture that celebrates diversity and inclusion. We are committed to maintaining a workplace where everyone feels valued and where we show respect, integrity and honesty.

• A diverse and collaborative team culture like no other
• Flexibility to work from home to support work/life balance
• A corporate wellbeing program with discounted health insurance and gym membership
• Generous discounts from over 350 retailers through our RewardsHub program
• Comprehensive learning and development opportunities to help you reach your full potential
• Access to support and counselling services with work or personal matters, through our Employee Assistance Program
• Companywide events to stay connected and celebrate success
• Entitlement to annual company incentive scheme + salary reviews
• Up to 16 weeks paid parental leave, plus super

We value our people and are committed to supporting our employees by investing in their professional development and providing generous employee benefits.

About Us

There’s huge satisfaction from knowing that your talent and hard work has a purpose. You will be making a difference that counts. Our people care about making a difference. We are looking for people who share our commitment to positive change. Once we have found you, we pull out all the stops to keep you. The focus and support we provide for career development are one of the reasons we have such a vibrant, engaged, and talented team. You will not be forgotten here. Your career at EML will be full of opportunities to gain new skills, work, grow and succeed with us.