Administration Assistant

Ara Fire Protection Services; Gold Coast City; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Part-time schedule

Flexible hours

Supportive team

Job summary

The role offers a flexible, part-time schedule and a collaborative, professional environment where you can thrive while ensuring accuracy and confidentiality in all tasks.

Qualifications

• Experience in administrative or office support roles.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and time-management skills with ability to multitask.
• Outstanding written and verbal communication abilities.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Manage general office administration tasks including data entry, filing, and record keeping.
• Provide scheduling and calendar management support to staff members.
• Prepare and format documents, reports, and correspondence.
• Maintain supplies inventory and place orders as needed.
• Support multiple departments with administrative requests and general office tasks.

Skills

Microsoft Office

Data entry

Calendar management

Clerical support

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the role

We are seeking a part‑time Administrative Assistant to join the team at Ausgenex in Molendinar, QLD. This is an excellent opportunity to provide essential administrative support that keeps our operations running smoothly. In this part‑time role, you will be responsible for ensuring that daily tasks are completed efficiently and that our team has the support they need to focus on their core responsibilities. Your organisational skills and attention to detail will be vital to the success of our business.

What you’ll be doing

• Managing general office administration tasks, including data entry, filing, and record keeping
• Providing scheduling and calendar management support to staff members
• Preparing and formatting documents, reports, and correspondence
• Maintaining supplies inventory and placing orders as needed
• Supporting multiple departments with administrative requests and general office tasks

What we’re looking for

• Proven experience working in an administrative or office support role
• Strong proficiency in Microsoft Office applications, particularly Word, Excel and Outlook
• Excellent organisational and time‑management skills with the ability to manage multiple priorities
• Outstanding written and verbal communication abilities
• Ability to work independently and take initiative in a fast‑paced environment
• High level of accuracy and attention to detail
• Discretion and confidentiality in handling sensitive information
• Proficiency in standard office equipment including photocopiers and filing systems
• Flexibility and adaptability to changing priorities

What we offer

At Ausgenex Pty Ltd, we value our employees and strive to create a supportive and inclusive workplace. We offer a part‑time position that allows for flexibility in your schedule, making it ideal for those seeking work‑life balance. Our team is collaborative and welcoming, and we are committed to providing a professional environment where you can thrive.