Administration Assistant

Department of Education; City Of Joondalup; Remote; AUD 55,000 - 72,000; Full time

Benefits offered by this job

12% superannuation

Flexible working arrangements

Generous leave entitlements

Professional development opportunities

Salary packaging

Job summary

Department of Education in Western Australia is seeking an Administration Assistant to provide high-level executive support to the Director Student Engagement and Wellbeing and the Director Disability and Inclusion. The role requires coordinating calendars, briefing materials, and approvals, while maintaining confidentiality and delivering timely documents and records.

You will interact with internal and external stakeholders, ensure policy compliance, and support financial and administrative

Qualifications

• Experience providing high-level administrative support to senior leaders.
• Strong communication skills with confidentiality and discretion.
• Proficient in Microsoft Office applications and records management systems.

Responsibilities

• Manage complex calendars for the Directors and coordinate briefing and approval processes.
• Prepare high-quality documents and correspondence and coordinate meetings.
• Support financial and administrative processes and act as a liaison with stakeholders.

Job description

This is a permanent full-time position commencing October 2026 The Department of Education’s strategic directions outline the commitment for every child, from Kindergarten to Year 12 to have access to high quality education underpinned by excellence in teaching and quality leadership. This is an education that meets the needs of the learner, preparing them for future success. Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most. It encompasses both school and system-facing service delivery. While it primarily exists to support schools, it also has an important system-facing role supporting strategy and policy development. The Role The Administration Assistant provides high-level executive and administrative support to the Director Student Engagement and Wellbeing and Director Disability and Inclusion. This is a pivotal role within the branches, ensuring the efficient operation of the Directors’ offices and enabling senior leaders to effectively deliver strategic priorities, programs and services that support students across Western Australia. Working in a fast-paced environment, the successful applicant will manage complex calendars, coordinate briefing and approval processes, monitor competing priorities and maintain accurate records in accordance with Departmental policy and legislative requirements. The successfully applicant will ideally be a highly organised professional who can anticipate needs, exercise sound judgement, maintain confidentiality and proactively manage workflows to ensure critical deadlines are met. The Administration Assistant is responsible for preparing high-quality documents and correspondence, coordinating meetings and associated documentation, managing records and information systems, and supporting financial and administrative processes. The role also acts as a key liaison point for internal and external stakeholders, requiring exceptional communication skills, professionalism and a strong customer service focus. We are seeking a candidate who ideally has demonstrated experience providing high-level administrative support to senior leaders. The successful applicant ideally will be confident working independently, managing sensitive information, navigating competing priorities and building productive working relationships across a diverse range of stakeholders. Experience with Microsoft Office applications, electronic records management systems, workflow coordination and administrative governance processes will be highly regarded. We encourage any experienced Administrative Assistant, Senior Administrative Assistant or similar professional seeking an opportunity to contribute to a high-performing leadership team committed to improving outcomes for children and young people across Western Australia to apply.

For more information about this opportunity, please contact Narelle Ward, Director Student Engagement and Wellbeing on [phone] or by emailing [e-mail]

Professional Benefits We are conveniently located in Padbury and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)

Eligibility To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Equity and Diversity We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.