Administration Assistant

Modular Mining

City of Brisbane

On-site

AUD 50,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Annual bonus

Healthy lifestyle reimbursements

Hybrid work

9 day fortnight options

Educational reimbursements

Diversity and inclusion

Wellbeing program

Equal opportunity employer

Job summary

Komatsu seeks an Administration Assistant to provide high‑quality administrative and clerical support for smooth day‑to‑day office operations. You will support multiple stakeholders and deliver professional customer service while handling general HR tasks and onboarding.

The role requires strong Microsoft Office skills, attention to detail, and the ability to manage competing priorities in a hybrid work environment with a focus on safety and compliance.

Qualifications

Certificate III in Business Administration or equivalent experience.
Experience in an administration or office support role.
Strong organisational and time management skills.
High attention to detail and accuracy.
Proficient in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint).
Excellent written and verbal communication skills.
Ability to manage competing priorities and work independently.

Responsibilities

Assist with processing vendor and intercompany invoices, ensuring accurate allocation to the general ledger against the correct budget account and sales/internal orders.
Provide general administrative support by completing assigned tasks and responsibilities to ensure efficient office operation and presentation, such as event catering, stationary, company apartment, car park register, office equipment and facilities maintenance, security cards, reception monitoring and mail.
Answer and direct phone calls, emails and general enquiries in a professional and timely manner.
Coordinate meetings, travel arrangements and meeting room bookings.
Prepare correspondence, reports, presentations and spreadsheets as required.
Maintain accurate electronic and hard copy filing systems and registers.
Assist with onboarding documentation and general HR administrative tasks as required.
Assist with internal communications and distribution of information.
Ensure compliance with company policies, procedures and EHS requirements.
Provide ad hoc administrative support to managers and team member as required.
Effective and efficient use of business systems such as SAP, Maxims, Harvest, Share Point and Concur
Collaborate across MTS to achieve shared goals and customer outcomes.
Comply with all legislative, corporate and site specific requirements.
Demonstrate visible safety leadership, reinforcing that safety is our highest priority and that "zero accidents' is achievable."

Skills

Organisational skills

Time management

Attention to detail

Microsoft Office

Communication skills

Prioritization

Education

Certificate III in Business Administration or equivalent experience

Tools

SAP

Maxims

Harvest

SharePoint

Concur

Job description

Company description

Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximising value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimising performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics, and medical, through its many brands and subsidiaries, including Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.

Modular Mining Systems is the global leader in mine management technology and a wholly-owned subsidiary of Komatsu LTD. Our innovative technology powers mine operations in every corner of the globe. The products we cultivate, the solutions we engineer, and the service we deliver set us apart in the Mining Technology industry.

We're more than a company, and we're a community of passionate, creative professionals striving toward a shared vision: revolutionizing the way the mining industry operates. With a presence stretching from Johannesburg to Vancouver, Sydney to Lima, you are part of a global brand that supports creativity, fosters innovation, and encourages you to think big, share ideas and be yourself.

Job Purpose

The Administration Assistant provides high-quality administrative and clerical support to ensure the efficient day-to-day operation of the office. This role supports multiple stakeholders, contributes to smooth business processes, and delivers professional customer service to both internal and external contacts.

Travel Requirements

Up to 5%.

Job Duties and Responsibilities

Assist with processing vendor and intercompany invoices, ensuring accurate allocation to the general ledger against the correct budget account and sales/internal orders.
Provide general administrative support by completing assigned tasks and responsibilities to ensure efficient office operation and presentation, such as; event catering, stationary, company apartment, car park register, office equipment and facilities maintenance, security cards, reception monitoring and mail.
Answer and direct phone calls, emails and general enquiries in a professional and timely manner.
Coordinate meetings, travel arrangements and meeting room bookings.
Prepare correspondence, reports, presentations and spreadsheets as required.
Maintain accurate electronic and hard copy filing systems and registers.
Assist with onboarding documentation and general HR administrative tasks as required.
Assist with internal communications and distribution of information.
Ensure compliance with company policies, procedures and EHS requirements.
Provide ad hoc administrative support to managers and team member as required.
Effective and efficient use of business systems such as SAP, Maxims, Harvest, Share Point and Concur
Collaborate across MTS to achieve shared goals and customer outcomes.
Comply with all legislative, corporate and site specific requirements.
Demonstrate visible safety leadership, reinforcing that safety is our highest priority and that "zero accidents' is achievable."

Required Skills

Certificate III in Business Administration or equivalent experience.
Previous experience in an administration or office support role.
Strong organisational and time management skills.
High attention to detail and accuracy.
Proficient in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint).
Excellent written and verbal communication skills.
Ability to manage competing priorities and work independently.

We offer:

We Live by Our ‘SLQDC' Vales: Safety, Compliance and Law, Quality and Reliability, Delivery and Cost
Annual Bonus: Potential for all employees to receive a yearly bonus
Healthy Lifestyles: Reimbursements for a healthy lifestyle (gym memberships or sporting activities)
Work life balance: Hybrid work and 9 day fortnight options
Study: Educational Reimbursements for study applicable to your role or future progression within the company
Inclusivity and Diversity: We are an Equal Opportunity Employer, and we value diversity and inclusion in the workplace. We welcome all candidates to apply.
We Care: Our peoples' health & wellbeing is imperative to us, so we offer a Wellbeing Program for confidential psychology services for the whole family.