Administration Assistant

PTG Group; Cairns Regional; On-site; AUD 60,000 - 70,000; Full time

Job summary

ETS Geotechnical in Cairns is seeking an Administrator with 2+ years of experience to join our expanding team within the PTG Group. You will provide essential clerical support, manage documents, schedules, and client communications for geotechnical projects.

Proficiency in Microsoft Office (Outlook, Word, Excel) and strong written/verbal communication are required. The role offers hands-on experience in construction and engineering admin, with opportunities for professional development in a

Qualifications

• 2+ years administrative experience in a professional setting.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Excellent written and verbal communication skills.

Responsibilities

• All administrative support as required to assist other managers.
• General administrative tasks including typing, formatting documents, scanning & collating documents and filing.
• Administrative support for accounts – EOM reconciliation.
• Assisting in document preparation for tenders and booking jobs.
• Calendar management for projects, inspections and meetings.
• Assist with typing borehole logs and formatting geotechnical reports.
• Client communication and organising site access.

Skills

Administrative experience

MS Office suite

Outlook

Teams

Word

Excel

Communication skills

Client relationships

Independent work

Tools

Microsoft Office Suite

Outlook

Teams

Word

Excel

Job description

ETS Geotechnical is a well-established geotechnical engineering consultancy based in Cairns, delivering high-quality investigation, design, testing, and construction support services across North Queensland. Our projects span residential, commercial, industrial, infrastructure, and government sectors, providing practical geotechnical solutions for a diverse range of clients.

As part of the PTG Group, a growing network of engineering, drilling, and testing professionals operating across Australia, we combine local expertise with the resources and support of a national organisation. Our team culture is built on collaboration, technical excellence, and professional development, ensuring our people have opportunities to grow their careers while contributing to projects that help shape communities across the region.

About the Position:

We have an exciting opportunity for an Administrator with 2+ years of experience to join an expanding and dynamic team in ourCairns office. The ideal candidate will have strong administrative skills and experience in the construction and engineering industries.

Key Responsibilities:

• All administrative support as required to assist other managers
• Complete general administrative tasks including typing, formatting documents, scanning & collating documents and filing
• Administrative support for accounts – EOM reconciliation
• Assisting in document preparation for tenders and booking jobs
• Calendar management for projects, inspections and meetings
• Assist with typing borehole logs and formatting geotechnical reports
• Client communication and organising site access

About You:

• 2+ years administrative experience (within the engineering / construction industry is highly regarded)
• Expert knowledge and ability to operate Microsoft office suite including but not limited to Outlook, Teams, Word and Excel
• Knowledge of quality, safety and environmental compliance requirements and a commitment to keeping safety at the core of everything you do
• Personable with strong communication skills, both written and verbal
• Proven track record of managing client relationships
• Ability to work independently and as part of a team
• Current Automatic Class C Drivers License

Why Join Us?

• Be part of something amazing and join us on our growth journey!
• Ongoing learning & development focused on your career ambitions
• Flexible working opportunities
• We foster a culture where our people are encouraged to seek opportunities to grow and achieve their career aspirations