Administration Assistant

Qube Holdings; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Qube Holdings is seeking an Administration Assistant to support the Operations team at our Brisbane terminal. You will handle site administration, WHS coordination and general office activities in a fast-paced port environment.

The role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities, with MS Office proficiency and excellent communication. MSIC eligibility is preferred for site access.

Qualifications

• Experience in administration, office support or coordination role.

Responsibilities

• Provide administrative support to terminal and operations team.
• Maintain records, reports, databases and documentation.
• Coordinate meetings, travel, training and office activities.
• Support WHS administration, reporting and compliance.
• Manage reception, enquiries and stakeholder communications.
• Assist with purchasing, timesheets and general office operations.
• Contribute to continuous improvement initiatives and team objectives.

Skills

Microsoft Office proficiency

Communication skills

Organisational skills

Attention to detail

Problem solving

Teamwork

Adaptability

MSIC eligibility awareness

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Join AAT and play a key role in keeping our terminal operations running smoothly.

We are seeking a highly organised and proactive Administration Assistant to support our Operations team. Reporting to the Terminal Manager, this role is responsible for delivering a broad range of administrative and Work Health & Safety (WHS) support services, helping ensure the efficient operation of the terminal while maintaining compliance with company policies and legislative requirements.

About the Role

As the Administration Assistant, you will be the central point of support for site administration, WHS coordination, reporting, and general office operations. This is a varied role that requires exceptional organisation, attention to detail, and the ability to manage competing priorities in a dynamic operational environment.

Key Responsibilities

• Provide administrative support to the terminal and operations team.
• Maintain records, reports, databases, and documentation.
• Coordinate meetings, travel, training, and office activities.
• Support workplace health and safety administration, reporting, and compliance.
• Manage reception, enquiries, and stakeholder communications.
• Assist with purchasing, timesheets, and general office operations.
• Contribute to continuous improvement initiatives and team objectives.

About You

To be successful in this role, you will have:

• Previous experience in an administration, office support, or coordination role.
• Strong Microsoft Office skills, particularly Excel, Word, and PowerPoint.
• Excellent communication and customer service skills.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy.
• Strong problem-solving and analytical abilities.
• The ability to work both independently and collaboratively within a team environment.
• A flexible and adaptable approach to changing business needs.
• An understanding of Workplace Health & Safety requirements.
• Eligibility to obtain and maintain a Maritime Security Identification Card (MSIC).

Why Join Us?

• Diverse and varied administrative role.
• Supportive and collaborative team environment.
• Opportunity to contribute to safety, operational excellence, and continuous improvement.
• Exposure to a dynamic port and logistics environment.
• Ongoing development and training opportunities.

If you're a motivated administration professional who enjoys a fast-paced environment and takes pride in providing exceptional support, we'd love to hear from you.