Administration Assistant

RA Law Group Pty Ltd; Brisbane; On-site; AUD 50,000 - 60,000; Full time

Job summary

RA Law Group Pty Ltd is seeking an organised Administration Assistant for our Brisbane office. You will provide confidential support to Partners and management, and help manage legal files from receipt to closure.

Key duties include diary management, document drafting, filing, and coordinating meetings and travel. Strong MS Office skills, discretion, and the ability to work under pressure are essential.

Qualifications

• Prior administrative experience (legal experience valued but not essential).
• Intermediate to advanced Microsoft Office skills.
• Fast, accurate typing and excellent word processing.
• Strong written and verbal communication.
• Excellent attention to detail and time management.
• Able to work independently and stay calm under pressure.

Responsibilities

• Manage Partners’ diaries, emails and tasks, including diarising key dates.
• Handle file communications by phone, email and letter, and keep accurate file notes.
• Draft legal documents and correspondence, ensuring presentational standards are met.
• Prepare reports, presentations, briefs and other documents.
• Process dictations and take accurate meeting minutes.
• Coordinate travel, event registrations, meetings and external events.
• Maintain filing and document management in line with firm policies.
• Follow up on pending matters with limited direction.
• Deliver friendly, professional service to clients, barristers, other firms and third parties.

Skills

Microsoft Office

Typing

Communication

Confidentiality

Team player

Job description

About us
RA Law Group is a national commercial law firm headquartered in Brisbane, with offices in Sydney and Melbourne. We act for businesses across a broad range of commercial matters, and we’re known for practical advice and a strong team culture.

About the role
We’re looking for an organised and reliable Administration Assistant to join our Brisbane office on a full-time basis. Reporting to the Office Manager, you’ll provide confidential administrative support to the Partners and management team and help manage legal files from receipt of instructions through to closure.

What you’ll do

Manage the Partners’ diaries, emails and tasks, including diarising key dates

Handle file communications by phone, email and letter, and keep accurate file notes

Draft legal documents and correspondence, and make sure all outgoing work meets the firm’s presentation standards

Prepare reports, presentations, briefs and other documents

Process dictations and take accurate meeting minutes

Coordinate travel, event registrations, meetings and internal and external events

Maintain filing and document management in line with firm policies

Follow up on pending matters with limited direction

Deliver friendly, professional service to clients, barristers, other firms and third parties

About you

Prior administrative experience (legal experience is valued but not essential)

Intermediate to advanced Microsoft Office skills

Fast, accurate typing and excellent word processing

Strong written and verbal communication

Excellent attention to detail and time management

Able to work independently and stay calm under pressure

Discreet, with a firm commitment to confidentiality and professionalism

Approachable and a team player

What we offer

Hands-on experience with Partners in a commercial law practice

Supportive team environment and the chance to develop your career

Waterfront CBD location and room to progress