Legal Secretary

AJ & Co; Brisbane; Híbrido; AUD 60.000 - 85.000; Jornada completa

Descripción de la vacante

AJ & Co is seeking an experienced Legal Secretary to join our Brisbane team. You will work closely with our lawyers to manage document production, matter administration, client communication, billing and deadlines, ensuring our busy practice runs efficiently.

You’ll own your responsibilities, anticipate needs and deliver high-quality support while contributing to the wider office and BD activities. A Certificate IV or Diploma in Legal Services or equivalent experience is highly regarded.

Formación

• Minimum 5 years' experience as a Legal Secretary in an Australian law firm.
• Experience supporting lawyers in corporate, commercial or property law.
• Advanced Microsoft Word skills including styles, templates, tracked changes.
• Strong Excel and PowerPoint; proficient in MS 365 and practice management systems.
• Fast typing 60+ words per minute.
• Excellent organisation and attention to detail.
• Professional communication with a client-focused approach.
• Discretion, reliability and confidentiality.
• Willingness to support the wider team when priorities shift.

Responsabilidades

• Document production: prepare, format and proofread documents using firm precedents.
• Diary and deadline management: coordinate appointments and monitor key dates.
• Client communication: manage correspondence and inquiries professionally.
• Matter administration: coordinate conflict checks, openings/closures, disclosures.
• Billing and records: prepare invoices and assist with billing reviews.
• Office support: provide reception and administrative support as needed.
• Marketing and business development: assist Partner with LinkedIn and materials.

Conocimientos

Five years experience

Corporate/Commercial/Property support

Advanced MS Word (styles/templates/trk

Educación

Certificate IV or Diploma in Legal Services

Herramientas

Microsoft Word

Excel

PowerPoint

Microsoft 365

Practice management systems

Descripción del empleo

Location: Brisbane
Employment type: Full-time
Practice areas: Corporate, Commercial and Property

The opportunity

AJ & Co is seeking an experienced Legal Secretary to join our Brisbane team.

This is an opportunity for a capable legal support professional who understands what it takes to keep a busy legal practice running efficiently. You’ll work closely with our lawyers to manage the detail behind the work, from document production and matter administration to client communication, billing and deadlines.

You’ll be trusted to take ownership of your responsibilities, anticipate what needs to happen next and deliver consistently high standards of support. You’ll also contribute to the smooth running of the wider office and assist with marketing and business development activities.

What you'll do

• Document production: Prepare, format and proofread legal documents and correspondence to a high standard, using firm precedents and style guides.
• Diary and deadline management: Coordinate appointments, monitor key dates and settlement deadlines, and keep matter files accurate and up to date.
• Client communication: Manage correspondence, respond to enquiries professionally and ensure messages and follow-up actions reach the right people.
• Matter administration: Coordinate conflict checks, matter openings and closures, costs disclosures and engagement documentation.
• Billing and records: Prepare pro forma invoices, assist with billing reviews, process trust account requests in accordance with firm procedures, and maintain compliant records.
• Office support: Provide administrative and reception support when required, helping ensure continuity across the Brisbane office.
• Marketing and business development: Assist the supervising Partner and team with LinkedIn profiles, marketing materials and business development activities.

What you'll bring

• At least five years' experience as a Legal Secretary in an Australian law firm.
• Experience supporting lawyers in corporate, commercial or property law.
• Advanced Microsoft Word skills, including styles, templates, tracked changes and tables of contents.
• Strong Excel and PowerPoint skills, alongside confidence using Microsoft 365 and digital practice management systems.
• Fast, accurate typing skills, ideally 60+ words per minute.
• Excellent organisation, time management and attention to detail.
• Professional communication skills and a client-focused approach.
• Discretion, reliability and a strong understanding of confidentiality and professional obligations.
• The flexibility to support the wider team when priorities shift.

A Certificate IV or Diploma in Legal Services, or equivalent experience, will be highly regarded.

Why AJ & Co?

We’re a firm that values capability, initiative and the people behind the work.

At AJ & Co, you’ll work alongside lawyers and colleagues who expect high standards, take ownership and understand that great client outcomes depend on more than legal expertise alone.

We value people who think ahead, work with precision and take pride in doing things properly. You’ll have the opportunity to develop your skills, contribute to better ways of working and become an integral part of an accelerating team.

AJ & Co is an equal opportunity employer. We value diversity and inclusion.