Administration Assistant

Smith and Sons Ballarat; Ballarat; In loco; AUD 42.000 - 52.000; Part-time

Descrizione del lavoro

Smith & Sons Renovations & Extensions Ballarat is seeking an experienced and organised Administration Assistant to join our busy, close-knit team.

You’ll start November 2026 with 1 training day per week, then cover approximately 6 months of maternity leave from March 2027. After maternity, transition into an ongoing part-time role of about 2-3 days per week, in a supportive, friendly local team.

Competenze

• Experience in admin for construction projects.
• Knowledge of Xero, Buildxact, Deputy and Notion preferred.
• Ability to manage multiple tasks in a fast-paced environment.

Mansioni

• Support accounts, invoicing and payroll using Xero.
• Handle construction project admin with Buildxact.
• Manage timesheets and rostering in Deputy.
• Maintain systems and documentation in Notion.
• Coordinate client communications, plans, permits and docs.

Conoscenze

Administration

Detail oriented

Multitasking

Strumenti

Xero

Buildxact

Deputy

Notion

Descrizione del lavoro

Smith & Sons Renovations & Extensions Ballarat is looking for an experienced and organised Administration Assistant to join our busy, close-knit team!

How the role will work:

Starting November 2026: 1 day per week, ongoing, for training and familiarisation with our systems and processes.

From March 2027: Covering approximately 6 months of maternity leave.

Following maternity leave: Transition into an ongoing part-time role of approximately 2-3 days per week.

We're particularly interested in applicants with experience in:

• Xero - Accounts, invoicing and payroll
• Buildxact - Construction and project administration
• Deputy - Timesheets and rostering
• Notion - Systems, processes and documentation
• Pre-construction administration - Client communication, selections, supplier coordination, plans, permits and project documentation

Experience in the building and construction industry would be highly regarded!

We're looking for someone proactive, detail-oriented and confident juggling multiple responsibilities in a fast-paced environment.

You’ll be joining a friendly local team, with plenty of variety and the opportunity to make the role your own!