Administration and Logistics Coordinator

Ali Baba; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Superannuation

Career progression

Professional development

Exposure to manufacturing/warehousing

Job summary

Wanniassa Wheeler Food in Sydney, NSW is seeking an Administration & Logistics Coordinator to join our manufacturing and distribution team. You will coordinate daily admin tasks and logistics, process orders, manage documentation, and liaise with customers, suppliers and internal departments.

The role suits an organised, proactive professional with experience in administration, logistics or supply chain, and strong Excel/Outlook skills.

Qualifications

• Experience in administration, logistics or supply chain coordination.
• Strong Microsoft Office skills, especially Excel and Outlook.
• Excellent organisational and time management abilities.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to multitask and work under pressure.
• Proactive problem-solving approach.
• Ability to work independently and as part of a team.
• Experience in food manufacturing, FMCG or wholesale distribution is an advantage.

Responsibilities

• Coordinate daily delivery schedules and transport bookings.
• Organise freight and delivery arrangements with transport companies.
• Liaise with drivers, warehouse and dispatch personnel.
• Monitor deliveries and follow up on delays or discrepancies.
• Prepare delivery dockets and dispatch paperwork.
• Coordinate stock availability and communicate shortages.
• Assist with inventory monitoring and stock reconciliation.
• Ensure customer orders are dispatched within required timeframes.
• Process customer orders, invoices and delivery documentation.
• Liaise with customers, suppliers and internal departments.
• Provide general administrative support to management and operations.

Skills

Administration and logistics

Excel & Outlook

Organisational skills

Communication skills

Attention to detail

Multitasking under pressure

Proactive problem solving

Independent and team work

MYOB experience

FMCG/wholesale experience

Tools

MYOB

Job description

Administration and Logistics Coordinator

Wanniassa Wheeler Food is an established Australian food manufacturing and wholesale business with a proud family history dating back to 1983.

Based in Ingleburn, NSW, we specialise in manufacturing and supplying quality food products to major retailers, food service operators and wholesale customers.

Our operations include food manufacturing, chilled and frozen products, warehousing, distribution and logistics. As our business continues to grow, we are looking for a motivated and organised Administration & Logistics Coordinator to join our team.

About the Role

Reporting to management, the successful candidate will be responsible for coordinating daily administrative and logistics activities, ensuring customer orders are processed accurately, deliveries are organised efficiently and communication between departments runs smoothly.

This is a hands-on position suited to someone who enjoys working in a fast-paced food manufacturing environment and can manage multiple responsibilities.

Key Responsibilities

Logistics & Dispatch Coordination

Coordinate daily delivery schedules and transport bookings.

Organise freight and delivery arrangements with transport companies.

Liaise with drivers, warehouse and dispatch personnel.

Monitor deliveries and follow up on delays or discrepancies.

Prepare and check delivery dockets and dispatch paperwork.

Coordinate stock availability and communicate shortages.

Assist with inventory monitoring and stock reconciliation.

Ensure customer orders are dispatched within required timeframes.

Administration & Customer Service

Process customer orders, invoices and delivery documentation.

Manage customer enquiries and provide order and delivery updates.

Maintain accurate records, data entry and filing.

Prepare reports, spreadsheets and administrative documents.

Liaise with customers, suppliers and internal departments.

Provide general administrative support to management and operations.

Skills & Experience

The ideal candidate will have:

Previous experience in administration, logistics, transport or supply chain coordination.

Strong Microsoft Office skills, particularly Excel and Outlook.

Excellent organisational and time management skills.

Strong written and verbal communication skills.

High attention to detail and accuracy.

Ability to multitask and work under pressure.

A proactive approach to problem-solving.

Ability to work independently and as part of a team.

Experience with MYOB will be highly regarded.

Experience in food manufacturing, FMCG or wholesale distribution will be an advantage.

What We Offer

Competitive salary of $65,000 – $75,000 + Superannuation, depending on experience.

Opportunity to join an established and growing Australian food manufacturing business.

Supportive and collaborative working environment.

Exposure to various aspects of manufacturing, warehousing and distribution.

Opportunities for professional development and career progression.

How to Apply

If you are organised, reliable and enjoy working in a fast-paced operational environment, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience.

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